Project managers, have you ever felt the weight of managing tasks and tracking time for your entire team? Say no more. Today, let’s dive into seven incredible real-time software tools for managing and monitoring tasks, including project time tracking software. 

Whether you’re a single user or managing multiple users per month, these tools come equipped with integrations such as Google Calendar, helping you monitor calendar events and layout tasks in a seamless calendar format. Notably, resource scheduling and expense management capabilities are present in many of these tools. 

1. Week Plan

Week Plan is an innovative project time tracking tool, designed to efficiently track work hours, including both billable and non-billable time, and prioritize tasks effectively. This tool comes from reliable sources and excels in resource management, maximizing productivity for teams on a monthly basis.

The basic plan of Week Plan includes features for tracking expenses and generating reports seamlessly. What makes Week Plan stand out are its distinctive features like High Impact Tasks (HIT) and a built-in Pomodoro Timer, which elevate it above traditional project management tools.

Features 

• Quadrant view
• High-impact tasks (HITs)
• Goals
• Roles
• Week view
• Pomodoro timer
• Day summary
• Easy scheduling

Top 3 Features of Week Plan

1. Week Plan Day Summary

Week Plan day summary, integrated with project time tracking software, is essential for streamlining their weekly tasks and activities. Tailored to provide a clear and concise overview of jobs set for a specific day, it not only ensures users remain on track and attentive to their daily priorities but also provides insights into the time spent on each task. 

By breaking down the week day by day, and with the added capability of project time tracking, users can meticulously organize their time, ensuring that no task gets overlooked and that they can optimize their productivity and time management.

This feature is valuable for those juggling multiple responsibilities, allowing for seamless planning and efficient time management.

2. Pomodoro Timer

The Pomodoro Timer, which breaks work into intervals for improved focus and rest, can be linked to specific projects. This means users can not only track their work sessions but also assign them to different projects. For teams, project time tracking can provide insights into how each member is contributing to a project, allowing for better resource allocation and workload balancing. 

With project time tracking, Week Plan offers detailed reports on time spent per project, which is invaluable for billing, productivity analysis, and process optimization.

3. Daily Planner 

In an era where time is at a premium, the daily planner feature is an indispensable tool for project time tracking. Offering users the ability to meticulously plot out their day, it ensures that every hour is accounted for, and it also tells you the time you have spent on each project. 

By visualizing and organizing tasks, individuals can create a balanced and structured routine that maximizes efficiency while allowing room for flexibility.

This characteristic guarantees daily objectives are met, fostering a sense of achievement and well-being.

Pros 

• Intuitive user interface
• Prioritizes high-impact tasks for maximum efficiency
• Embedded with a productivity-enhancing Pomodoro timer

Cons

• Might have a slight learning curve for new users
• Premium features come with a cost
• Limited integrations with other productivity tools

Supported Platforms

Week Plan’s availability spans across Android and iOS, ensuring you can manage your tasks and track time regardless of your device preference.

Pricing

Week Plan is available at a competitive price of $10.83/Month.

Final Verdict 

Considering its robust features coupled with an intuitive interface, it’s evident why Week Plan tops our list as the premier project time tracking software. The emphasis on high-impact tasks ensures that project managers and business owners align their energies with tasks that truly matter, rendering it an indispensable tool.

2. Monday.com

Monday.com, a popular project management tool, is pivotal in the domain of productivity tools. As an essential tool for daily activities and active projects, this project time tracking software addresses business requirements. It’s recognized among the 10 best time-tracking software due to its robust time-tracking solution. With features that aid in budget management and control budgets, it also promotes real-time monitoring, which can be a boon for employee monitoring.

The platform emphasizes the importance of goal setting. If you’re into app testing daily, Monday.com provides insights into project status and employee reminders. Its project tracking capabilities are unparalleled, making it one of the popular project management tools.

Features

• Project management
• Goals and strategies
• Task management
• Portfolio management
• Client projects 
• Resource management

Top 3 Features of Monday.com 

1. Built-In Time Tracking Column

Monday.com provides a time tracking column that can be added to any board. Team members can click ‘start’ when they begin a task and ‘stop’ when they finish. It records the total time spent on each task.

2. Project Management

Monday.com’s project management feature provides teams with the tools to handle projects from inception to completion. With its dynamic timeline views, Gantt charts, and workload overviews, teams can plan, execute, and monitor project progress with unparalleled clarity.

The platform’s collaborative essence fosters transparency, ensuring every stakeholder stays informed and engaged, streamlining decision-making processes, and ensuring timely project delivery.

3. Goals and Strategies

Monday.com’s goals and strategies feature makes navigating the broader picture simpler. It offers organizations a clear, structured platform to outline their long-term objectives and strategies. Allowing teams to align their daily tasks and projects with overarching company goals ensures a cohesive direction and purpose in every action.

This feature not only aids in tracking the progress towards these goals but also fosters a unified vision among team members, ensuring everyone is moving in the same direction.

Pros 

• User-friendly with a vibrant interface
• Comprehensive project management capabilities
• Offers robust automation and integrations

Cons 

• Might be overwhelming for first-time users
• Higher price range as compared to other tools
• Too feature-rich for smaller teams or simple projects

Supported Platforms

Monday.com thrives across the web, iOS, and Android platforms.

Pricing

Pricing starts from $8/Month per user.

Final Verdict 

Monday.com offers a blend of visual task management and advanced features. While it might be pricier, its vast capabilities justify the cost for large teams and complex projects.

3. Smartsheet

Smartsheet stands out as a dynamic platform that enhances work productivity by melding the essence of spreadsheets with advanced project management and collaboration tools. It offers an interface reminiscent of traditional spreadsheets, making it intuitive for those accustomed to tools like Excel or Google Sheets. 

Yet, it’s not just a data grid. It has robust project management features such as Gantt charts, task dependencies, and hierarchies. Beyond that, it acts as a project time tracking software, promoting seamless collaboration by enabling real-time co-editing, commenting, and notifications. Plus, with its automation capabilities, repetitive tasks can be streamlined, whether sending reminders for impending deadlines or handling approval workflows.

Features

• Automation
• Team collaboration
• Dashboards and reporting
• Proofing
• Account administration
• Integrations
• Digital asset management
• Resource management
• Portfolio management
• Secure request management
• Intelligent workflows

Top 3 Features of Smartsheet 

1. Custom Columns for Time

You can set up columns in your sheet for ‘Start Date,’ ‘End Date,’ and ‘Total Hours’. It allows team members to log their time spent on tasks manually. 

Suppose your team uses a specific time-tracking tool. In that case, Smartsheet offers integration options through its API or third-party services like Zapier, which can help bridge the gap between Smartsheet and specialized time-tracking applications.

2. Dashboards and Reporting

Visualization and tracking are made efficient with Smartsheet’s dashboards, reporting feature, and project time tracking software. Users can create interactive dashboards that provide an overview of project status, KPIs, or any critical metrics using widgets like charts, metrics, and key reports. 

The project time tracking software ensures that every minute spent on tasks is accounted for, giving managers a clearer picture of work distribution and time allocation. The reporting function allows for a consolidated view of work across multiple sheets, enabling teams to glean insights, identify bottlenecks, and make informed decisions.

3. Portfolio Management

SmartSheet’s portfolio management feature is a comprehensive tool designed for managing multiple projects efficiently and effectively. This feature allows you to get a high-level view of all your projects, helping you to understand their progress, resource allocation, and overall performance. One of the key components of this feature is project time tracking. 

Pros 

• Intuitive for those accustomed to spreadsheets
• Flexible with various view options
• Rich integration capabilities

Cons 

• It might seem basic to those looking for a more graphical UI
• A steeper learning curve for those unfamiliar with spreadsheet tools
• Premium features require higher-tier subscriptions

Supported Platforms

Smartsheet offers a diverse range of platform support and integrations. Users primarily access Smartsheet through its web application, which is compatible with popular browsers like Chrome, Firefox, Safari, and Edge. Mobile apps are available for both iOS and Android, facilitating on-the-go management.

Pricing

Pricing packages start from $7/Month per user.

Final Verdict 

Smartsheet is a hybrid between classic spreadsheets and advanced project management tools, making it suitable for teams wanting familiarity with flexibility. Smartsheet offers a flexible platform that can be tailored to a wide range of project time tracking requirements.

4. Insightful

Insightful is an emerging project management player known for its deep analytics and data-driven approach. Insightful shines the most in data visualization and project analytics, especially as a project time tracking software, giving managers profound insights into their team’s performance and project progress.

Features 

• Time and attendance
• Track attendance
• Activity monitoring
• Support accountability 
• Screen monitoring
• Boost visibility 
• Productivity monitoring
• Integrations

Top 3 Features of Insightful 

1. Time and Attendance

The significance of a robust time and attendance system transcends mere clocking in and out. It’s a holistic feature encompassing employee punctuality, leave tracking, vacation days, and even overtime. Organizations can ensure fairness in remunerations, bonuses, and promotions by having a clear digital record of employee attendance patterns.

Furthermore, it aids in compliance with labor laws and regulations, ensuring that employees are neither overworked nor under-compensated. 

2. Boost Visibility

Enhancing visibility in a digital platform or tool is paramount for a bird’s eye view of ongoing projects, tasks, and performance metrics. With boosted visibility, users can get a real-time snapshot of the status quo, making it easier to spot potential challenges or bottlenecks. This overarching view ensures stakeholders are informed at every juncture and streamlines the resource allocation process. 

3. Productivity Monitoring

Productivity monitoring is a double-edged sword that, when used judiciously, can significantly uplift an organization’s output and efficiency. This feature enables managers to gauge individual and team productivity levels, offering insights into areas that require attention or optimization. By tracking project time and the work patterns, and overall output, productivity monitoring can pinpoint strengths and areas of improvement. 

Pros 

• Excellent data visualization tools
• Robust analytics for performance assessment
• Intuitive user interface

Cons 

• It might be overkill for smaller teams or simple projects
• Requires a learning curve for non-analytical users
• Some advanced features are locked behind higher subscription tiers

Supported Platforms

Insightful is available on Windows OS and Mac OS.

Pricing

Pricing starts from $6.40/Month per user.

Final Verdict

As its name suggests, Insightful software offers users a unique depth of understanding, providing clarity, efficiency, and innovation in its operations. Such project time tracking software is instrumental in simplifying complex processes, empowering users, and elevating their overall experience. The value of such a tool is immeasurable in today’s digital age, highlighting the importance of investing in software that not only addresses our needs but also offers a deeper level of insight and understanding. 

5. Hub Planner

Hub Planner is tailored for teams looking for a simple, straightforward scheduling and project time tracking solution. Hub Planner makes it a breeze to allocate resources efficiently and monitor their time expenditures.

Features

• Scheduling
• Time tracking
• Project planning
• Insights
• Templates
• Team transparency 

Top 3 Features of Hub Planner

1. Time Tracking

Time tracking in Hub Planner ensures that businesses can maintain accurate records of the time spent on various projects. This feature enhances transparency and provides a foundation for invoicing, payroll, and performance assessment. 

2. Project Planning

The project planning facet of Hub Planner is designed to simplify and optimize the process of orchestrating multiple tasks simultaneously. It assists teams in defining project scopes, assigning resources, and setting timelines. Visual aids such as Gantt charts can provide a bird’s-eye view of project timelines, dependencies, and progress. 

3. Scheduling

Hub Planner’s scheduling component offers an intuitive interface for efficiently organizing your team’s assignments. This feature provides resource scheduling, allowing managers to designate and book their team’s time for various projects or tasks. The drag-and-drop functionality ensures swift adjustments directly from the visual scheduler.

Pros 

• Straightforward and easy-to-use interface
• Excellent for resource-heavy projects
• Offers extensions for added functionalities

Cons 

• Limited in terms of advanced project management features
• It might not be suitable for larger organizations with complex needs
• Integrations are limited compared to competitors

Supported Platforms

Hub Planner is primarily a web-based platform accessible through web browsers on various devices, such as desktop computers, laptops, tablets, and smartphones. 

Pricing

Pricing starts from $7 per month.

Final Verdict

Hub Planner is an affordable and efficient option for teams needing resource scheduling and straightforward time tracking.

6. Connecteam

Connecteam is a project management tool and an all-in-one employee app tailored for non-desk teams. Designed specifically for field teams, Connecteam incorporates time tracking, task management, and even employee communication into one platform.

Features

• Recognition & Rewards
• Smart tools 
• Time Clock
• Scheduling
• Efficient shift management
• Task Management
• Forms & Checklists
• Real-time reporting
• Updates
• Chat
• Directory
• Surveys
• Training & Onboarding

Top 3 Features of Connecteam 

1. Time Clock

The time clock functionality in Connecteam simplifies time tracking for employees and employers. With a tap, employees can register their clock-in or clock-out times on their mobile devices. This feature is good for offsite or projects that requires physical availability in some places. 

2. Task Management

Connecteam’s task management feature streamlines the assignment and monitoring of projects. Managers have the flexibility to allocate projects to individual employees or groups. The platform ensures transparency with project time tracking, allowing stakeholders to view the status of the projects , whether they are completed, ongoing, or yet to be started. 

3. Scheduling

ConectTeams is a versatile project time tracking tool that features an efficient scheduling component. This feature is particularly beneficial for streamlining team collaborations and assignments. This feature allows team members to not only schedule tasks and meetings but also to accurately log the time spent on each project. 

Pros 

• A comprehensive tool for non-desk teams
• Affordable with a unique pricing structure
• Includes features for training and onboarding employees

Cons

• It might be too niche for teams outside the field service or construction domains
• Limited third-party integrations

Supported Platforms

Connecteam is available as a web application and has mobile apps for both iOS and Android.

Pricing

Connecteam offers a unique pricing structure starting at $29/month for up to 30 users.

Final Verdict 

Connecteam’s project time tracking aspect also aids in analyzing team performance, identifying areas for improvement, and making informed decisions for future project planning. With Connecteam, managing projects becomes a more data-driven and efficient process. For non-desk teams, especially in industries like construction or field services, Connecteam provides a holistic solution beyond just task management.

7. Beebole

Beebole is a straightforward time-tracking solution loved for its simplicity and efficiency. Beebole, as a project time tracking software, keeps things simple. It provides teams with an efficient way to monitor hours worked, focusing on accuracy and ease of use.

Features 

• Project time tracking
• Templates
• Security
• Compliance
• Timesheets
• Integrations
• Time reports 

Top 3 Features of Beebole 

1. Project Time Tracking

BeeBole’s project time tracking software is an indispensable tool for businesses and teams that aim to optimize their efforts and manage workloads efficiently. This software lets users accurately record the time spent on various tasks and projects. It not only ensures transparency in how resources are being utilized but also helps in understanding the profitability and productivity of each project.

2. Time Reports

BeeBole’s time reporting functionality takes the guesswork out of project management. With a few clicks, managers and team leaders can generate comprehensive reports that detail hours worked, project progression, and individual performance metrics.

3. Compliance

Ensuring compliance is crucial to any time-tracking solution, and BeeBole understands this well. The platform has been designed to adhere to the latest regulatory requirements, safeguarding companies from potential legal pitfalls. It supports the setting up approvals and positions, assuring that sensitive data remains available only to authorized personnel. 

Pros 

• Intuitive and easy-to-use interface
• Available in multiple languages
• Offers a robust API for custom integrations

Cons

• Lacks the comprehensive project management features of competitors
• Limited reporting capabilities
• Mobile app experience can be improved

Supported Platforms

Beebole is accessible via the web and offers mobile apps for both iOS and Android.

Pricing

Pricing starts from $6.99/Month per user.

Final Verdict 

BeeBole stands out as an effective and user-friendly tool, tailor-made for businesses seeking to streamline their time-tracking and budgeting processes. Its cloud-based infrastructure ensures data accessibility and real-time insights, making employee monitoring and project management more efficient.

Conclusion

Time-tracking software tools, especially project time tracking software, are indispensable for project managers in the modern business landscape. They offer a comprehensive overview of how time is spent on various tasks, allowing managers to optimize work processes, allocate resources more efficiently, and improve overall project outcomes.

Week Plan stands out regarding feature richness and affordability, making it the prime choice for project managers.

Best of the Best

1. Week Plan

Week Plan emerges as a top contender in the task management and project time tracking software realm with its distinct features catering to meticulous task managers. The tool is renowned for its unique offerings and cost-effectiveness, making it a go-to for those seeking high value at a reasonable price.

2. Monday.com

An embodiment of flexibility, Monday.com adjusts to various work environments, making it a versatile choice for different industries and teams. Beyond its adaptability, what attracts users to it is its intuitive and user-friendly interface. 

Even those new to task management tools can navigate through it effortlessly. While its price might seem a tad higher compared to others, many believe the rich features and streamlined user experience justify the investment. For those seeking a customizable platform with a captivating interface, Monday.com doesn’t disappoint.

3. Smartsheet

Smartsheet is the epitome of versatility in the world of project management and project time tracking software. Its multi-faceted design ensures that it fits comfortably in various work settings, whether for an individual or a large team. The highlight of Smartsheet lies in its balanced blend of project management and time tracking. 

Users no longer have to juggle between different platforms for these functionalities. If the goal is to find a balanced tool that brings both these aspects under one umbrella, Smartsheet is a commendable choice.

Frequently Asked Questions (FAQs)

1. What should I look for in a project time-tracking software tool?

Look for project time tracking tools, detailed reports, and mobile apps for tracking on-the-go.

2. Are these tools suitable for remote teams?

Absolutely. Most of these tools, including Week Plan and its project time tracking feature, have components tailored for remote team management and time tracking.

3. How does project time tracking benefit business owners?

It ensures that billable hours are accounted for, leading to precise invoicing and maximized revenue.

4. Is it possible to set time budgets for projects?

Yes, you can set time budgets for projects or tasks to monitor progress and ensure that projects stay on track and within the allocated time frame

5. Who can benefit from using a project time tracking software tool?

Professionals, freelancers, consultants, businesses, and anyone who wants to monitor their project time can benefit from a project time tracking tool.

6. Can I track time for unlimited projects with these tools?

While some tools offer unlimited project tracking, others might have limitations based on the pricing tier.

7. Is there a price associated with project time tracking tools?

While some tools offer complimentary versions with restricted features, more comprehensive solutions or business versions usually come with a subscription or one-time fee.

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