Time Management: Online Course - Know Everything
Have you been struggling to manage your time effectively? Time to change things up. Check out our online course on time management to ignite the change.
Too often, productivity tools try to make us more ‘productive’ by making us tick as many tasks as possible. Instead Week Plan will help you keep your goals in mind so that you can work more effectively. It is not the number of tasks you do that matters, it is what tasks you do.
An introduction to the 4 Quadrants
All tasks fall into one of the following four categories:
People who spend most of their time in Quadrant I usually have stressful lives. What they need to do is both important and urgent. They have to respond to tight deadlines, they need to solve crises, and have to put out fires constantly.
People who spend most of their time in Quadrant III usually have a short-term focus. They feel out of control.
The Quadrant IV is all about time-wasters or activities that don’t provide any value. Anything done abusively could enter this category too (TV, video games, internet surfing…).
Quadrant II is THE quadrant where you want to spend more time. It is the quadrant of planning, preparation, balance, and proactivity It can help you reduce the time you spend on urgent things over time and is the heart of the First Things First methodology.
In Week Plan, you can mark a task as urgent and/or important. To categorize a task you can click on the icons next to the task textbox, or you can suffix your task with !1 !2, or !3 where the number corresponds to a quadrant.
Exercise: Use an online weekly planner to schedule the tasks you would like to achieve this week and try to categorize them according to the four quadrants.
By developing the habit of marking your tasks as urgent/important, you will internalize the concept of categorization and you will be able to differentiate what is truly important from what is only urgent (but not important, Quadrant III).
In the next article, we will see how we can spend more time in Quadrant II.