Juggling daily tasks, to-do lists, monthly plans, and personal goals can be challenging. This is where daily calendar planners come to your rescue. Designed as the perfect digital tools to keep track of your personal tasks and manage your daily planning efficiently, these planners are an indispensable asset for anyone seeking to declutter their lives.
However, with the plethora of daily planner apps on the market, it can be daunting to choose the right one. To simplify this task, we present the list of the top 10 daily calendar planners.
1. Week Plan
Week Plan emerged as a leading daily planner software combining intuitive design with robust functionality. It is engineered to assist users in keeping track of appointments, managing to-do lists, and prioritizing tasks efficiently. Its success is rooted in its unique blend of simplicity and versatility, making it the perfect tool for personal and professional use.
Top 3 Features
1. Task Calendar
The Task Calendar of Week Plan seamlessly integrates with your basic calendar, transforming it into an efficient planning tool. You can visualize your daily tasks, weekly plans, and monthly calendars all in one place, ensuring you manage your time effectively. But what’s more is the level of flexibility it provides. You can easily add, edit, or reschedule tasks, making it a highly customizable planner.
Moreover, this feature also facilitates calendar integrations with other digital calendars, such as Google Calendar. This means you can sync all your tasks and appointments across multiple platforms, ensuring you have access to your schedule no matter where you are. This centralized view of your calendar aids in ensuring that no tasks are overlooked and all your plans are executed promptly.
2. High Impact Tasks (HIT) Visibility
Identifying tasks that have a significant impact on your personal goals or project outcomes can often be a challenging task. This is where the HIT Visibility feature comes into play. It enables you to highlight and keep track of high-priority tasks, ensuring they don’t get lost amidst the daily humdrum.
HIT visibility is about more than just flagging important tasks. It’s also about understanding how these tasks align with your broader objectives. The feature provides a visual representation of your most critical tasks, allowing you to evaluate and reflect on how your daily tasks contribute to your overall personal goals or project milestones. This kind of strategic thinking can be a game-changer regarding productivity.
3. Task Prioritization
Task Prioritization is another key feature of Week Plan that keeps you focused on your most crucial tasks. You can create a structured daily task planner that aligns with your objectives by categorizing tasks based on their importance and urgency.
This feature extends beyond just prioritizing tasks. It’s a comprehensive approach to task management that also involves delegating and deferring tasks as needed. This ensures that you’re not just crossing things off your to-do list but working on the tasks that drive the most value. As a result, you’ll find yourself progressing faster toward your goals, delivering results more effectively, and feeling less overwhelmed by the demands of your day.
Pros
- Helps organize goals by quarters
- Assists in focusing on the highest-impact, highest-priority tasks.
- Features a beautiful interface
- Ease of use
Cons
- It might take a while to have a grip on all features
- No free version
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Monthly: $10.83 per month
- Yearly: $104 per year
Final Verdict
Week Plan is a superior daily planner app for those seeking an all-in-one planner solution. Its task calendar, HIT visibility, and task prioritization features provide a comprehensive platform for effectively managing your daily, weekly, and monthly tasks.
The minor con is that getting accustomed to its many features may require some time. Still, once mastered, Week Plan proves to be a game-changer for productivity.
2. Google Calendar
Launched by Google in 2006, Google Calendar has become a household name for managing appointments, events, and tasks efficiently. Its simplicity, coupled with its extensive features, makes it an excellent tool for both individual and team use.
Top 3 Features
1. Calendar Management
Google Calendar’s management feature is a noteworthy addition to the tool. It allows users to create multiple calendars for different aspects of their life – personal, work, or other categories like fitness or educational schedules. This segregation helps users maintain a clear division between varying tasks and responsibilities.
Furthermore, Google Calendar also offers a color-coding option for events and tasks. This lets users differentiate between different types of tasks visually, making it easier to quickly grasp the day’s or week’s schedule at a glance. This color-coded system can benefit those dealing with many diverse daily tasks.
2. Calendar Sync
Google Calendar stands out for its robust Calendar Sync feature. It seamlessly integrates with other Google applications like Gmail and Google Tasks, pulling in relevant data to create automatic event entries. This feature can be a real timesaver, eliminating the need to input data from emails or other apps manually.
In addition, Google Calendar also offers synchronization with other digital calendars, ensuring that your schedule is always up-to-date, irrespective of the platform you choose to access it from. This ensures you take advantage of important tasks or events, making daily planning much more efficient.
3. Alerts and Notifications
In the hustle and bustle of everyday life, it’s easy to overlook a task or forget an important meeting. Google Calendar’s Alerts and Notifications feature helps users avoid such oversights. The tool sends timely notifications for upcoming events, ensuring you’re always prepared.
Moreover, Google Calendar allows you to customize these notifications based on your preferences. Whether you want a pop-up reminder an hour before an event or an email reminder a day before, Google Calendar has covered you. Users can use these notifications to effectively manage their time and stay on top of their schedules.
Pros
- Efficient options for multitaskers
- Flexible options
- User-friendly interface
- Seamless integration with Google apps
Cons
- Does not integrate with Microsoft Calendar
- Limited task management features
- Lacks advanced project management options
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Free to use for individuals
- Businesses and large organizations can avail of paid plans.
Final Verdict
Google Calendar is a robust basic calendar tool with a user-friendly interface and superior synchronization features. While it might lack advanced task management capabilities, its core features ensure it remains a reliable option for individuals and teams seeking a simple yet efficient planning tool.
3. Any.do
Since its inception in 2011, Any.do has gained a significant user base due to its emphasis on task management and collaborative work. Its clean, clutter-free interface ensures that users can focus on their tasks without being distracted or overwhelmed.
Top 3 Features
1. Task Management
Any. do’s Task Management feature enables users to add, edit, and organize tasks efficiently. The interface allows you to create to-do lists, set priorities, and add detailed notes to each task, whether planning daily tasks, weekly chores, or even monthly projects, Any.do can handle it all.
In addition, Any.do also features a smart AI tool that offers intelligent suggestions to help users schedule tasks effectively. For example, if you frequently schedule meetings in the morning, the AI will recommend that you do the same when creating a new meeting. This anticipatory assistance can help users optimize their scheduling and increase productivity.
2. Multi-device Access
One of Any. do’s distinguishing feature is its Multi-device Access. The tool can be accessed across multiple devices, from desktops to tablets and smartphones or smartwatches. Your data syncs across all devices in real-time, ensuring you can access and manage your tasks from anywhere.
Moreover, the multi-device access feature is not just about accessibility; it’s about consistent user experience. Regardless of your device, you’ll find the same clean, intuitive interface that makes managing your tasks a breeze.
3. Task Assigning
For those who often work in teams, Any. do’s task Assigning feature can prove incredibly beneficial. It allows you to assign tasks to team members, track their work progress and updates, and receive notifications upon task completion. This feature promotes accountability and enhances team collaboration.
Pros
- User-friendly interface
- Multi-device accessibility
- Efficient task-assigning feature
- Seamless transition between desktop and mobile
Cons
- Lacks the option of adding sub-tasks to main tasks
- Pricier than competitors
- The free version offers limited features
- Advanced features require a learning curve
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Personal: Free forever
- Premium: $3 per month, billed annually
- Teams: $5 per user/month, billed annually
Final Verdict
Any.do impresses with its emphasis on task management and collaboration. While it may require some time to get used to its advanced features, its ability to streamline tasks across multiple devices makes it a solid contender for the best daily planner app.
Whether for personal use or team projects, Any.do offers a host of features designed to optimize productivity and enhance collaboration.
4. Clockify
Launched in 2017, Clockify is a powerful time management tool catering to individuals and teams alike. It enables users to track their time on various tasks, improving productivity and time management.
Top 3 Features
1. Task Scheduling
Clockify’s Task Scheduling feature offers an efficient platform for planning and organizing tasks. Users can schedule tasks for specific dates and times, ensuring they stay on their to-do lists. This feature also provides the flexibility to adjust schedules as necessary, accommodating last-minute changes or unexpected situations.
Moreover, the task scheduling feature allows users to assign different tasks on different days, making it easy to balance weekly workloads. This helps users maintain a well-rounded schedule, preventing burnout and completing all tasks promptly.
2. Time Tracking
Time tracking is a standout feature of Clockify. It allows users to monitor their time on each task, providing insights into their levels of productivity. Users can start, pause, or stop the time tracker at any point, ensuring accurate recording of time spent on tasks.
Moreover, the time tracking feature has a visual timeline showcasing your workday in detail. It allows you to see which tasks consume the most time and identify areas where productivity can be improved. Users can analyze this data and make informed decisions on allocating their time better.
3. Time Blocking
Clockify’s Time Blocking feature is designed to help users focus on one task at a given time, minimizing distractions and boosting productivity. Users can allocate specific blocks of time to individual tasks, ensuring they dedicate uninterrupted attention to each task.
This feature is particularly beneficial for tasks that require uninterrupted focus and concentration. By blocking out distractions and focusing on one task at a time, users can improve the quality of their work and complete tasks more efficiently.
Pros
- Easy to use
- Simple layout and user interface
- Efficient task scheduling
- Robust time tracking
- Useful time-blocking feature
Cons
- Faces glitches in the slightest of connectivity issues
- Troubleshooting problems
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
Clockify is a free app to use.
Final Verdict
Clockify, with its focus on time management and task scheduling, is a useful tool for individuals and teams looking for partners in boosting their productivity. While the interface may seem complex initially, once familiar, it provides a detailed insight into your daily routines, helping you manage your time effectively and improve productivity.
5. Microsoft Outlook
Microsoft Outlook is a comprehensive productivity tool that has been serving users since 1997. As part of Microsoft’s Office suite, Outlook provides an all-in-one email, scheduling, and task management platform.
Top 3 Features
1. Shared Calendars
Outlook’s Shared Calendars feature is a standout offering. It allows users to share their calendars, facilitating effective collaboration and scheduling. Shared calendars are updated in real-time, ensuring everyone is on the same page of schedules and deadlines.
This feature is particularly beneficial for teams, as it helps coordinate meetings, align schedules, and manage collaborative tasks. With Shared Calendars, Outlook provides a seamless collaboration platform that improves team productivity.
2. Task Management
Task Management in Microsoft Outlook is a robust feature that aids in organizing and managing tasks effectively. You can create to-do lists, set task priorities, and even set reminders for deadlines. The tasks can be viewed alongside your email, ensuring that you stay updated with important tasks or appointments.
Furthermore, task management allows you to assign tasks to others, facilitating delegation and collaborative work. When combined with Shared Calendars, this feature makes Outlook a powerful tool for team productivity.
3. Email Scheduling
Outlook’s Email Scheduling feature adds to its productivity arsenal. This feature allows you to schedule emails for a later date or time. Whether you need to send an email early in the morning or late at night, you can write your emails at your convenience and schedule them to be sent at the desired time.
Pros
- Clean and simple user interface
- Direct integration with Microsoft Office
- Shared calendar for effective collaboration
- A useful email scheduling feature
Cons
- Lagging issues in the mobile app
- Mobile app keeps crashing
- It can be overwhelming for new users
- Users have to subscribe to all Microsoft 365 applications to access full features of Outlook
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
Microsoft Outlook comes in a complete package of Microsoft 365. All paid plans come with a free 1 month trial. The price plans for Microsoft 365 are:
- Monthly Plans
- Microsoft 365 Family for one to six people to share: $9.99/month
- Microsoft 365 Personal: $6.99/month
- Microsoft 365 Business Basic: $6.00 user/month, billed annually
- Microsoft 365 Business Standard: $12.50 user/month, billed annually
- Microsoft 365 Business Premium: $22.00 user/month, billed annually
- Microsoft 365 Apps for business: $8.25 user/month, billed annually
- Yearly Plans
- Microsoft 365 Family for one to six people to share: $99.99/year
- Microsoft 365 Personal: $69.99/year
Final Verdict
With its comprehensive suite of features, Microsoft Outlook stands out as a robust tool for scheduling, email management, and task coordination. While it may be overwhelming for new users, Outlook can significantly enhance personal productivity and team collaboration once mastered.
6. ZenDay
ZenDay, since its inception, has been helping users manage their time and tasks effectively. Its unique interface and focus on progress tracking make it stand out in the plethora of digital planners.
Top 3 Features
1. Calendar Sync
ZenDay’s Calendar Sync is one of its most notable features. The tool seamlessly integrates with other calendars like Google Calendar, providing users with a centralized platform to manage all their tasks and appointments. This integration ensures users can access their schedules on ZenDay, regardless of where they were initially created, thereby saving time and avoiding scheduling conflicts.
Moreover, any changes made in ZenDay are automatically reflected in the synced calendars, ensuring that your schedule is always up-to-date across all platforms. This kind of synchronization improves productivity and efficiency in daily planning.
2. Progress Overview
ZenDay’s Progress Overview feature visually represents your completed and pending tasks, providing valuable insights into your productivity. The tool uses color coding to distinguish between tasks and their status, giving you a clear overview of your progress.
In addition, the feature allows you to track your performance over time, helping you identify trends in your productivity. These insights can be incredibly useful for adjusting your work habits and improving efficiency.
3. Color-coded Tasks
The Color-coded Tasks feature in ZenDay adds an extra layer of organization to your tasks. You can assign different colors to various tasks, helping you identify them easily. This color-coding system makes your tasks visually appealing and helps you recognize and prioritize tasks quickly.
Pros
- Unique timeline interface
- Efficient calendar sync
- Visual progress tracking
Cons
- No visibility online
- The mobile app is hard to find on the App Store or Play Store
- Integrations apps do not work on a newer Android version
- The interface may take time to get used to
Supported Platforms
- iOS
- Android
Pricing
Free Version. The app features a Premium plan but without mentioning straightforward price plans.
Final Verdict
ZenDay is a daily calendar planner that seems to have put in the least effort in maintaining an online presence. The app is hard to find anywhere on the internet, and app versions are unsupported for latest Android upgrades. However, for those who do manage to get their hands on this tool, it offers a fresh take on task management with its unique timeline interface and focuses on visual progress tracking.
7. Trello
Trello has been a trusted tool for many individuals and teams since its launch in 2011. Its simplicity and robust features make it a top preference for managing projects and tasks.
Top 3 Features
1. To-dos
Trello’s To-dos feature offers a straightforward and simple way to manage tasks. You can create a card for each task, add details, set a due date, attach files, and assign the task to a team member. These cards can be moved across different columns or ‘lists’ representing various project stages, visually representing the workflow.
Moreover, the to-do lists can be customized to suit your needs, ensuring maximum task management flexibility. From creating a simple daily to-do list to managing a complex project, Trello’s to-do feature can accommodate your needs.
2. Task Assigning
Trello’s Task Assigning feature allows for easy delegation of tasks to team members. Each card can be assigned to one or more teammates, ensuring clear distribution of responsibilities. Team members get notified when a task is assigned, keeping everyone in the loop and boosting collaboration.
3. App Integrations
Trello shines when it comes to app integrations. It can seamlessly integrate with many apps, including Google Drive, Slack, and other planner apps like Google Calendar. This ability to connect with other tools can significantly improve your productivity by centralizing your tasks and projects.
Pros
- Simple, intuitive interface
- Robust task management
- Extensive app integrations
Cons
- Limited features in the free version
- It can get cluttered for large projects
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Free Version
- Monthly Plans
- Standard: $6 per user/month
- Premium: $12.50 per user/month
- Yearly Plans
- Standard: $5 per user/month if billed annually
- Premium: $10 Per user/month if billed annually
- Enterprise: $17.50 per user/month - billed annually ($210.00 annual price per user)
Final Verdict
With its unique card-based system and robust features, Trello offers a flexible and user-friendly platform for managing tasks. Whether you’re an individual looking to manage daily tasks or a team handling complex projects, Trello’s intuitive design and extensive integrations make it a viable option for a daily planner app.
8. Todoist
Since its establishment in 2007, Todoist has been serving as a comprehensive tool for task management. Its clean and straightforward interface and powerful features make it an excellent tool for managing daily tasks and personal goals.
Top 3 Features
1. Task Management
Task Management in Todoist goes beyond creating to-do lists. Users can add detailed notes to each task, set due dates, and even create recurring tasks. Furthermore, tasks can be categorized using custom labels and filters, making sorting and prioritizing tasks easy.
Todoist also displays your tasks for the day, week, or month, providing a clear overview of your schedule. With its efficient task management system, Todoist helps users stay focused on their tasks and ensure organized workflowfor their most important tasks.
2. Collaboration
Todoist’s Collaboration feature enhances teamwork by enabling users to share jobs and projects with others. You can assign tasks to team members, add your comments to tasks, and even attach files. This feature is particularly useful for teams, ensuring everyone is on the same page and enhancing productivity.
3. Activity Tracking
Todoist’s Activity Tracking feature helps users monitor their productivity over time. It tracks the number of tasks completed and provides daily and weekly productivity trends. This feature helps users stay one step ahead of their tasks and encourages them to improve their productivity.
Pros
- Clean, user-friendly interface
- Efficient task management system
- Robust collaboration and activity-tracking features
Cons
- Some users complain of lags in the app
- No way to retrieve the done tasks
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Free Version
- Monthly Plans
- Pro: $5 billed monthly
- Business: $8 billed monthly
- Yearly Plans
- Pro: $4 per month, billed annually
- Business: $6 per user per month, billed annually
Final Verdict
Todoist stands out as a comprehensive daily planner app, particularly for those who need to manage multiple tasks and collaborate with others. Although the advanced features may require a learning curve, once mastered, Todoist can significantly enhance your productivity and make task management a breeze.
9. Notion
Since its launch in 2016, Notion has been revolutionizing how people manage their tasks and projects. With its robust feature set and customizable interface, Notion offers a one-stop solution for task organization, project tracking, and cross-functional collaboration.
Top 3 Features
1. Task Organization
Notion’s Task Organization feature offers a flexible platform for creating, managing, and organizing tasks. Users can create custom databases for their tasks, where each task can have its page containing details, files, and discussions. Tasks can also be categorized and filtered according to your needs, making locating and managing tasks easy.
2. Cross-functional Collaboration
The Cross-functional Collaboration feature in Notion allows users to collaborate on tasks and projects seamlessly. It provides a collaborative workspace where team members can assign tasks, share files, and even hold discussions. This feature enhances transparency and improves communication, making Notion a powerful tool for team collaboration.
3. Project Tracking
Notion’s Project Tracking feature enables users to track the progress of their projects in real-time. It offers customizable project boards that visually overview each project’s status. Users can move tasks across different stages, track deadlines, and monitor the project’s overall progress, ensuring everything stays on track.
Pros
- Extensive integrations
- Easy note creation and dashboard options
- Great for teams
- Efficient cross-functional collaboration
Cons
- Inefficient offline functionality
- Notes are inaccessible offline
- The interface might seem overwhelming at first
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Free Version
- Monthly Plans
- Plus: $10 billed monthly
- Business: $18 billed monthly
- Yearly Plans
- Plus: $8 per user/month, billed annually
- Business: $15 per user/month, billed annually
- Enterprise: contact Notion for tailored price plans
Final Verdict
With its customizable interface and robust features, Notion offers a versatile platform for task management. While its interface might seem overwhelming initially, once you get the hang of it, Notion can be a powerful tool for organizing tasks, collaborating with teams, and tracking projects.
10. TickTick
Launched in 2013, TickTick has quickly become a versatile tool for managing daily tasks and personal goals. Its user-friendly interface and robust, feature-rich layout make it an excellent choice for personal and collaborative task management.
Top 3 Features
1. To-dos
The To-dos feature in TickTick allows users to create and manage tasks conveniently. You can add tasks, set priorities, and schedule reminders so you do not miss a deadline. Moreover, the tool offers a feature to create recurring tasks, perfect for activities that need to be done daily, weekly, or monthly.
What sets TickTick apart is its ability to add tasks using voice commands. This can be a significant timesaver, especially when you’re on the go and cannot type out tasks.
2. Reminders
TickTick’s Reminders feature ensures you remember every task. The tool sends notifications for upcoming tasks, ensuring you’re always prepared. The reminders are customizable, allowing you to choose how and when you want to be notified.
Additionally, TickTick offers location-based reminders. This means the app will remind you of a task when you’re in a specific location. For instance, you could set a reminder to pick up groceries near your local supermarket.
3. Voice-based Task Addition
TickTick is one of the few task management tools that offer Voice-based Task Addition. This feature allows users to add tasks using voice commands, making task creation quick and efficient. This is particularly useful when adding tasks on the go or multitasking.
Pros
- User-friendly interface
- Versatile to-dos and reminders features
- Voice-based task addition
Cons
- Inefficient customer support
- Collaboration features could be improved.
Supported Platforms
- Windows
- MacOS
- iOS
- Android
Pricing
- Free Version
- Premium: Annual plan for $27.99
Final Verdict
TickTick, with its intuitive interface and comprehensive features, proves to be a valuable tool for managing tasks and improving productivity. While its collaboration features could use some improvement, its to-dos, reminders, voice-based task, and additional features make it a strong contender in daily planner apps.
Best of the Best
1. Week Plan:With its high customization of task management, seamless calendar integrations, prioritization of high-impact tasks, and easy task visualization, Week Plan unquestionably holds the number one spot on our list. Its all-in-one planning features make it a top choice for individuals and teams who seek to enhance their productivity.
2. Google Calendar:Known for its user-friendly interface and superior calendar management, Google Calendar stands second on our list. Its robust calendar sync and customizable notification system make it an excellent tool for individual and collaborative use.
3. Any.do: With a user-friendly interface, multi-device accessibility, and efficient task-assigning feature, Any.do grabs the third spot on our list. Its focus on task management and collaboration makes it a versatile tool for personal and professional use.
Conclusion
In the world of daily planner apps, choosing the right tool that fits your needs significantly enhances your productivity. Whether you need to manage your daily tasks, collaborate with a team, or keep track of your personal goals, a planner app is perfect for you.
Among the many options, Week Plan is the best daily planner app. Its task calendar, high-impact task visibility, and task prioritization features provide a comprehensive platform for effectively managing daily, weekly, and monthly tasks. So why wait? Give Week Plan a try today and take the first step towards boosting your productivity.
Frequently Asked Questions (FAQs)
1. Why should I use a daily planner app?
A daily planner app helps you manage tasks, set and achieve personal goals, and increase productivity. It offers a structured format for organizing your day-to-day activities, making tracking what needs to be done easier.
2. What should I look for in a daily planner app?
When choosing a daily planner app, consider features like task management, calendar integrations, collaboration features, and customizable settings. The right app should fit your individual or team workflow and help you accomplish your tasks efficiently.
3. Are daily planner apps suitable for collaboration among team members?
Many daily planner apps offer collaboration features like task assigning, shared calendars, and progress tracking, making them suitable for team collaboration.
4. Are there free daily planner apps available?
Yes, many daily planner apps offer free versions. However, these may come with limited features. You should opt for a paid version for more advanced features.
5. Can I sync a daily planner app with other calendar apps?
Yes, many daily planner apps offer calendar sync features, allowing you to integrate your planner with other calendar apps like Google Calendar.
6. Which is the best daily planner app for managing personal goals?
While all daily planner apps offer task management features, Week Plan stands out as the best app for managing personal goals, thanks to its High Impact Tasks (HIT) visibility and task prioritization features.
7. Can I use a daily planner app on multiple devices?
Yes, most daily planner apps are compatible with various devices, allowing you to manage your tasks from your phone, tablet, or computer.
8. Can a daily planner app improve my productivity?
Yes! A daily planner app helps you organize your tasks, set priorities, and manage your time effectively, which can lead to increased productivity.
9. Which is the best daily planner app for time management?
While different apps offer various time management features, Clockify stands out with its robust task scheduling, time tracking, and time blocking features.
10. Can I share my schedule with others using a daily planner app?
Yes, many daily planner apps allow you to share your schedule or specific tasks with others. This can be useful for collaborative tasks or team projects.
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