Modern project management now entails numerous elements that need the attention of the Project Manager immediately. With such an environment, it is convenient for companies to lose their way in achieving the challenging targets of their project. This often leads to managers and their subordinates not being on the same page as they should be.
The value of technology in the workplace has steadily increased because of this, but there are still some who are afraid of what it represents. In fact, a Udemy study has stated that 43% of respondents identified their number one stressor as the fear of losing their jobs to artificial intelligence (AI). As logical as this may sound, it would be ignorant to dismiss the power of technology in the field of task management, so below are some of the reasons why companies cannot do away with the technology that they now have under their fingertips.
1. Improvement of Communication
The communication lines of every company who wants to succeed should be open within the organization and with all its external stakeholders. A whopping 46% of the participants of the IT Industry Outlook of 2019 has indicated their plan to focus on personalization this year. For this plan to materialize a lot of projects shall be interconnected, and the careful and effective communication of these projects should be ensured to achieve their success.
This is why the project manager needs to use the appropriate task management software to create the best communication path for the project on hand. Imagine the ease that this technology would bring to the projects you have to manage. Emails, voice messages, and even faxes will be a thing of the past and shall be replaced by a more reliable and dynamic method that. That is how powerful our new technology is.
One thing that you should pay attention to is that by choosing the right team management software, collaborating with your teams and the software that they use would be easier. This means that you need to be sure that your task management app should integrate these systems to make a seamless connection between you and your collaborators.
2. Managing Time Effectively
One of the things you need to know about Objectives and Key Results (OKRs) is that projects are time-bound. This has to be incorporated in the planning and execution of every project a manager may have. When your goal is to focus on your objectives and to measure all related results, time management becomes a big factor in the success of any given project.
Deliverables are guided by deadlines and that’s where project management tools come in handy. Being able to share schedules easily is one of the main features of your software, aside from automating your functions and making them smart for real connectivity.
Since deadlines easily get moved, your management software would automatically move the other steps, preventing the use of wasteful and manual maneuvers. And by tracking your data, you can easily understand the amount of time needed for specific tasks and to plan for them and the tasks similar to them more intelligently.
3. Receiving Information and Reporting Real-Time
Gone are the days when managers needed to gather all the updates and make sure that everything has been submitted before anything could get rolling. The elimination of such a daunting task shall be a welcome development for all employees concerned. As reported in the Aruba study “The Right Technologies Unlock the Potential of the Digital Workplace,” 73% of those who were surveyed reported their productivity was positively impacted by a fully-enabled digital workplace.
With the help of the right management software, managers have considerably shortened their project timeline and, more importantly, can disseminate the latest reports and other important documents to the team in real time.
Status updates can be checked anytime the manager needs to do it and the team can be immediately informed on the significant updates of the project, accommodating the urgency of the matter with great speed and efficiency regardless of their physical location. This just makes it impossible for any employees to say that they were not informed on time and stop the blame game on its tracks.
4. Maximizing the Cloud
When you start learning the ways management software can enable to handle your project management successfully, you shall realize how big the participation of cloud technology is in your endeavors and how your chosen software can help you use it efficiently. There was a time when all the solutions for project management were pretty exorbitant and just needed a lot of people to operate them. That was until the cloud came into the picture.
The last decade saw the advancement of cloud-based project management technologies and they have become more accessible than ever before for every type and size of business imaginable. Not only has it lowered the cost, it has also offered mobile access and the level of interoperability that now PM solution can ever beat.
And now that it has set the standard for quality measurement, managers are more empowered to share and store files for any purpose they may have. This has enabled the kind of flexibility in work task management where users can share with employees, regardless of their place in the hierarchy and ensure the delivery of such data with almost absolute infallibility. Also, cloud-based solutions have allowed teams to work and travel at the same time due to accessibility.
5. Executing Projects Successfully
When looking for a recommended OKR software, you should consider one that enables you to execute your projects with enough flexibility and choose your priorities with great freedom and efficiency. Anything can happen during the implementation phase, even with the most prepared and well-planned ones. This dynamic characteristic of your projects should always be considered when you are tasked to manage a specific project or task.
They are essential in bringing your project into fruition and the right kind of communication channel for this important phase of the project shall be created by your management software. It should also show you who among your people is not up to par or performing below standards, making it easy for you to handle these employees accordingly.
When monitoring your manpower and the other essential aspects of your project, you need to be able to control it at any given point in time, especially when expectations are not met and unthinkable concerns arise.
The data of your project that is culled by your software shall give you this information. You can also manage your project better as it provides accurate information that is ready for your immediate use. You may call it a fallback, but it does make it possible for you to establish how things happened and explain it to your people and upper management with unquestionable accuracy and speed. Both are important in establishing the possible problems of the project and should be assured by your chosen management software. Hence, the streamlined project, client and task management with technology.
Accounting for the Invaluable Contributions of Your Management Software
As you realize the value of using the right technology in handling your different management projects, you should definitely consider technology as an ally instead of looking at it as a foe. The capabilities of these modern solutions are definitely here to change things, but in a positive and more efficient way. The quicker you believe in their capabilities, the faster your business reaches the success that it deserves.