Time management is one of the most effective skills out there and it has a great influence on your professional and personal life. We all know for a fact that time is one of the most scarce and valuable resources, which can’t be wasted.
If you are not properly using your time to be productive, you will end up losing your personal time for work. When you constantly waste time, you can’t achieve your goals. Time is something that doesn’t discriminate against anyone on the basis of age, religion, gender, or income.
A poor guy has the same amount of time as a rich guy. We are given a fixed time however, some manage to make the most of it and others just waste it. Only when you realize how important time is, you can be truly motivated to work harder to acquire good time management.
So, the only difference between a successful man and someone who is struggling at work or life is the different approach towards time and its management.
If you really want to change the way you manage your time, you should start by setting the right goals for yourself so you can work towards achieving them. Along with goals, you also need to identify your routine and point out what time-wasting activities you indulge in.
When you identify all the bad habits that are causing you to be less productive, you can start working on quitting them. You can do just that and much more by using Week Plan.
The majority of the people struggle with time management and only less than 10% of all people can actually succeed in achieving goals through proper time management; it’s up to you which side you want to be on.
Why do you need Time Management and Goal Setting?
Time management tools such as Week Plan, you will set your goals according to what you want to accomplish in a given amount of time. If your goals are too generic, no time management system can help you with them.
You need to set goals as specific as possible so you can focus on the task at hand before moving on to the next goal. For example, if your task is to send emails, instead of setting a vague goal, try to divide the number of emails based on dates so you can work on it more timely and effectively.
Breaking down vague goals into smaller and specific ones helps in accomplishing goals within a specified time.
Goal setting and time management can help you in achieving the desired success in a lesser amount of time. The biggest advantage that you can reap is that you will no longer check the clock compulsively because you will be busy following the goals that you set.
In this situation, the clock will become an instrument that can keep you on track in order to complete your tasks within the available time.
Another reason why you need goal setting and time management in your life is that these two can’t be separated. You can’t effectively use time management unless you have goals set for yourself.
Having proper goals in place, you won’t have much to wander around and waste your time instead; you will be focused on reaching the deadline according to the goals set.
1. Identify Important Goals
Just taking on goals isn’t going to help you in terms of time management. Your goals must be achievable as well. If you are taking on too many projects at a time, the goals will be cluttered and instead of helping you to work faster, it will only derail you from your attempts of following a time management system based on goals.
You must choose which goals are attainable and discard goals, which are not important and cause you to be unproductive. For instance, when you’re working, stay on the goals related to work rather than your weekend activities.
You must understand the difference between goals and activities. Goals are important for your career success however, activities help in making the job easier. Activities don’t have much impact on the success of your career therefore, try to finish the goals first before moving on to different activities.
2. SMART Goal Setting
The SMART process is a way to quantify and set your goals according to priority and urgency. If you follow this process religiously, it will become a part of your daily time management routine. Let’s look at what the SMART process is made up of:
- S – (Specific goals): Decide on what goals you want to work on and how you want to reach them. Goals must be specific and not vague in order to boost the time management process instead of halting it. Try to give goals a specific set of identification such as the number of invoices to send in a day, etc.
- M – (Measurable goals): Your goals should be measurable. A good practice for setting goals is to give them a time frame during which you aim to reach your goals. It is an important part of time management.
- A – (Attainable goals): Sometimes we get carried away and take on goals that are too broad or too much to be completed. To avoid this, you must break down goals into small achievable tasks that you know are attainable and get the job done.
- R – (Realistic goals): Keeping the human limitations in mind, make goals for yourself that are realistic and can be achieved within time with a good amount of dedication.
- T – (Time frame for goals): It is also important to give yourself enough time to complete your goals. If you are giving yourself too little or too much time, you will end up losing the purpose of time management.
If you follow these rules of the SMART system when it comes to goals, you will end up achieving goals from the time management system. Once, it becomes a part of your routine, it won’t feel like an extra effort.
3. Work towards the Main Goal
If you have one main goal that is too big to handle, a good practice is to break it down into chunks or a series of goals. This series of goals should look like an organizational chart. The small goals help in achieving the task of the main goal.
It is easier to set a series of smaller goals that lead to your main goal or goals. A series of goals should look like an organizational chart. The process of achieving your goals should begin with the most important tasks, and then you can take care of smaller less important tasks.
You should prioritize the main tasks based on the importance to achieve your goals and then get to the job of looking after goals that are smaller or easier.
The process of making goals part of your time management program is made easier when you write your goals down, and then write things off as you complete them.
Best Tips for Time Management
Entrepreneurs are prime examples of individuals who can manage time properly and can get enough work done with a limited amount of time. They can balance their work and their personal lives without feeling overwhelmed with work.
If you are constantly pushing yourself to limits and expecting things to happen in time, it won’t happen. You need to acquire the art of maintaining some semblance of balance because life isn’t all about work; you need to have some quality of life in order to maintain some sort of balance between your work and life.
Balance is the most important thing in your life and unless you start taking care of your time, you will always be stressed. People, who continue their life without proper balance, reach their saturation point faster and this is where everything starts to fall apart. Try to effectively juggle your responsibilities so that you can work better and also prioritize your family time.
Sometimes, little things like taking a walk in the park or just sitting outside by yourself while listening to music can be good stress relievers. These activities might seem like nothing but it can help you in achieving that semblance of balance that you need in your life, so find some time for yourself
Life isn’t very long and you cannot afford to be stressed all the time. What’s more important, these little things are going to help you in reaching your bigger goals. Let’s look into some important time management tips for you to get the job done on time.
1. Choose the Right Goals
With everything in life, there’s a right way to do things and then there’s a wrong way. Similarly, there are the right ways to achieve goals which we should set, in the right way – it could be locking the right targets and staying on track.
There are unlimited benefits of setting the right goals – the most important being, it helps to keep track of your work. We already discussed the best goal setting method, known as SMART goals in order to help you in the process of selecting the right choice and being more productive.
2. Deciding on a Time Management System
Another tip for managing your time properly is to adopt a good time management system. Week Plan can help you do wonders with your limited time and once you get the hang of it, the sky’s the limit. You can prioritize your tasks with Week Plan, based on their urgency and importance.
You can also prioritize the tasks for your personal life so you stay in control of your work and life as well. Save the least important tasks and ones that are the least time-consuming for later, once you finish your important tasks on time, you will automatically have enough time to focus on the unimportant ones.
3. Audit your time for seven days straight.
Auditing can help you locate problematic areas when it comes to time management. It can help you identify the hours where you are at maximum productivity and the activities you do that are time-consuming. You can either record online or in a journal with a time difference of 30 minutes or an hour.
After you record yourself, check what you did and exactly how much you worked, productively towards your task. If you feel like you didn’t spend the time well enough, see what activity caused you to lose time. If you audit yourself like this for a whole week, the results might be shocking for me and you would be able to work towards making your time more valuable and productive.
4. Focus on the most important tasks
It is important to focus on your most important tasks in the morning as most people are at their maximum productivity in the morning.
If you have two or three tasks lineup for the morning, start by doing the biggest task first because your high productivity level can be important to overall performance and the time taken to complete the task will also be minimized. After you’re done with the big task, you can focus on the smaller ones.
5. Follow the 80-20 rule.
There are many ways to achieve your goals however, the 80-20 rule or the Pareto Principle is a good way to be effective at time management. According to this rule, you put out 80% effort to gain 20% of the results.
If we translate this into sales lingo, 80% of the sales come from 20% of the customers. It is easy to scale through this tip, you just need to identify the 20% of the efforts that are giving you 80% of the results.
6. Instill keystone habits into your life.
We have certain habits that continuously waste our time and make us unproductive. When you try to instill keystone habits, not only do you gain new good habits but you also remove those habits which are bad for you. If you master habit development, your overall time management will be better as well.
7. Schedule email response times.
Try to limit the time you spend over emails because it is easier to get distracted with so many emails pouring in at the same time. Try to turn emails off and only dedicate specific time for emails so you can read and reply to them in that time frame only.
Surely, if something is urgent, people will call you or text you. If you’re reading emails in the middle of work, not only your thought process is compromised but it also becomes harder to get back to the same level of productivity.
Now that you know the importance of time management and how it is extremely important to reach your goals, it’s time to take action. Take back control of your life so you can succeed in your career and also live a happy life.
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