Today’s world is fast-paced. Days are packed with tasks, and it seems like 24 hours are insufficient. Everything seems to move so fast it is hazy. In such packed routines, it is a common concern to miss important tasks or have difficulty prioritizing them. The best solution is to seek help from a focus planner.
A focus planner is different from a productivity planner. As the name suggests, it lets users identify tasks that demand more focus and attention. As a result, users can dedicate more time or attention to such tasks and complete them before others.
Let us explore some of the top benefits of using a focus planner.
1. A Focus Planner Helps You “Focus”
To many, this may seem superficial. However, improving focus is the most significant benefit of a focus planner.
Our surroundings have become increasingly “happening.” Whether you work in the office or remotely, you may have noticed how distracting your environment is. Today, there is no such thing as a “quiet” environment. 80% of employees reported that Chatty co-workers in the office make doing a simple job like climbing Mount Everest.
Even if you have a “quiet” environment, the constant notifications on your smartphones are enough of a distraction. Continuous distractions are a significant culprit in our lack of focus. Our brains have become like smartphones which perform slower due to countless “background apps” consuming all the energy.
The constant lack of focus can be highly frustrating. Add the pressure of pending work, and you have the perfect recipe for work-related stress. The distractions, and the stress, hamper your ability to identify a starting point for your work, resulting in a dip in productivity. Especially in a leadership role, the importance of focus increases manifolds.
As the name suggests, a focus planner helps you “focus.” It virtually holds your finger and enables you to take baby steps toward task completion and achieving your goals. First, it schedules all your work lined up. Second, It lets you identify which tasks are more critical than others and complete them first.
Completing priority tasks has countless benefits in itself. First, they bring a sense of relief and reduce workload, which, in turn, improves your attention on remaining jobs.
2. Prioritize Your Workload
Let us explain this point with an example. Suppose you have five tasks aligned for the day: conduct a team meeting; send an important email; review task reports; visit the new work site; and remind your driver to pick up the kids from school.
A typical planner will simply add your tasks. It is your responsibility to review these tasks repeatedly and complete them. However, there is a high chance that you will forget to send the critical email while you are busy with your team meeting. Or you will not have the idea of time while visiting the site, and your kids will be waiting for you at school.
For someone who fulfills countless responsibilities simultaneously, you must attend to everything. In such situations, a focus planner comes in. It allows you to add tasks and set priorities. In addition, the best focus planners incorporate the Eisenhower Matrix, which further improves your ability to prioritize tasks based on their urgency and impact.
Thus, your focus planner will notify you first to remind your driver to pick kids from school. It will then ask you to send the vital email. With these two high-priority tasks completed, you can plan your remaining tasks. By prioritizing your jobs for a day, you can prevent the “urgency trap” and work effectively with a stress-free mind.
3. It Makes You “Effective,” Not Just “Productive”
Chances are, this will be the first time you compare the two terms, and we would like to take credit for that. Being “effective” and being “productive” are two different things.
Productivity, or being productive, is simply defined as accomplishing more in a given time. For example, a team member who can complete five tasks compared to an average of three in a day is more productive than his teammates. However, he may not be as “effective” as the rest.
On the other hand, effectiveness means producing results that have a bigger or better impact. For example, a team member who can complete three high-impact tasks compared to his peer who completes five tasks is more “effective” than his teammate. Although the number of assignments completed is less, the person in discussion has completed jobs with a higher impact on the organization.
We can better understand this difference by considering the example of a welfare organization that generates donations. On average, team members generate a monthly donation of $10 each from four members. A team member who manages to convince six people to donate $10 each to the organization is more “productive.”
However, another team member convinces four people to donate $20 each month to the organization. Therefore, this team member is more “effective” since they are generating more donations for the organization, even if the number of donors is less.
These are the aspects where focus planners differ from productivity planners. While productivity planners help you complete more tasks and be “productive,” focus planners focus on jobs with a higher impact. These may be urgent tasks or ones that bring more value to the company.
4. Focus, Not Stress
Again, there are critical differences between focusing on things and stressing over them. For example, while focusing on jobs gets them done quickly, worrying over them drives zero results and delays their completion.
However, stress is natural. The absolute brain freeze when you have mounds of work piled up, each more important than the other, can bring unimaginable stress. People enter a vicious cycle of worrying and not doing anything about it, with more work piling up and then fretting over that too.
Studies conclude that 44% of employees are stressed at work. Although there are many solutions to this problem on a personal and organizational level, the Health Department of the US suggests that planning and prioritizing tasks can significantly reduce stress.
A Focus planner keeps stress at bay. With your task list all organized, you do not have to worry about completing them. All you have to do is to take a step at a time and complete all your scheduled work for the day. Since you have already prioritize your work in your focus planner, you are carefree to do the important stuff first.
5. Keep Track of Time
Studies have concluded that the top reason companies track time is personnel planning. By monitoring time for each team member, organizations are mindful of productivity and understand how and where time is most invested.
There are countless benefits of time management and tracking. It only gives an insight into how much time is invested in task completion. Team members can better analyze their productive hours throughout the day. Additionally, they get insight into their work progress too. If a team member can complete just one job in two to three hours, it is time for some productive critique and accountability.
Additionally, a famous time-tracking technique known as the Pomodoro Technique improves work focus by letting people work and take breaks periodically. The Pomodoro Technique ensures maximum productivity without energy loss and “burnout.” For example, taking a 5-minute break after working for 25 minutes allows you to “rewire” your brain and shed some work-related stress.
Focus planners help you focus on the tasks at hand. However, it is the best focus planner if there is a focus planner around that lets you track your work time. By incorporating time-tracking features into focus planners, you can log time in completing your high-priority tasks and enhance productivity. Luckily, we do have such planners now that fulfill this need too.
6. Organizing Your Workload
Prioritizing your workload, completing high-impact tasks in the given time, managing time itself, and doing so without stress all seem like the storyline of a corporate fairytale. You might think this is all logically impossible in real life. But, unfortunately, our domestic and professional realities are cluttered and unorganized.
However, you can live these fantasies with a focus planner. As we have mentioned earlier, the sole purpose of the best focus planners is to enhance your focus on your jobs. These planners provide you with a starting point and guide you progressively.
The first step to getting work done at work or home is to categorize it and organize it into stacks. Without proper organization, your kitchen, wardrobes, work desk, or organization is all a big mess. An organized workflow provides an instant sense of direction associated with better focus.
7. “More Power to You”
The famous quote refers to approval or encouragement to a person. However, we mean this when we highlight focus planners’ benefits.
Every person is their best judge and critic. They have a better idea of their circumstances, workload, and the best way to manage both. Additionally, we all want the freedom to do things our way. Different people have different approaches to executing the same job. As long as they yield results, both are correct.
A focus planner allows you to categorize your work according to your preference. For example, the Eisenhower Matrix lets you see the essential elements and determine which tasks are significant and which are not. Furthermore, you can separate the urgent ones. Consequently, you can delegate unimportant functions to a team member.
With the power in your hands, you can better judge how to complete specific tasks. After all, we have just 24 hours a day, and everyone has different long-term plans for this time.
8. You are Accountable to You
Self-accountability is a billion-dollar practice, figuratively. Personal coaches and lifestyle influencers write chapters on the benefits of self-accountability. In addition, motivational speakers dedicate almost half of their TED Talks to discussing how being your judge helps you perform personally and professionally.
As discussed earlier, we know ourselves best. We are aware of our strengths and weaknesses. We may wiggle our way through professional accountability through lies, but we know the truths deep down.
Focus planners are not just applications that mindlessly jot down tasks and leave them. On the surface, they may help us complete important work. Still, they have countless subtle and indirect uses that can organize our lives. When used right, they are our accountability partners that can assist us in being more self-aware and proactive.
Adding tasks on a focus planner and setting reminders paves the way for motivation, willpower, and self-analysis. Our willpower and motivation make us get up and complete the vital task before proceeding to the next one.
Even if we were too busy procrastinating and so snoozed the reminders, we know. Thus, eventually, when work piles up, our conscience informs us of the core reason for all the pending work. Therefore, we will be careful to avoid non-productive attitudes in the future.
Thus, we can make significant lifestyle changes by having a focus planner and organizing jobs. In addition, our little steps help us develop meaningful and impactful habits of being effective and proactive, which are highly valuable life skills.
Our lives have become busier. Each day seems to go by in a haze, and by the time it is bedtime, we realize how unproductive our day has been. Fortunately, we now have the best focus planners to save us from piling up work and enhance productivity.
Having a focus planner is one thing, but getting your hands on a focus planner that has solutions to all your task planning and scheduling concerns is an absolute lifesaver. So say hello to Week Plan, your ultimate focus planner.
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