In the era of digitization and hustle culture, efficient time management is not just a choice but a necessity. Amid the avalanche of tasks, appointments, and commitments, you need a dependable ally to help you stay organized and productive. Here is where online calendar planners come into play.

These tools are built to keep track of your to-dos, meetings, deadlines, and personal events all in one place. With several tools and planners around, selecting the one that suits your needs best can be a tedious task. To make your decision easier, we’ve compiled a list of 10 must-try online calendar planners to streamline your work, personal life, and everything in between.

1. Week Plan

Week Plan is the pinnacle of online calendar planners, offering a harmonious blend of simple functionality and advanced features. Designed around the principles of effective task management, this tool gives you the freedom to shape your to-dos and calendar entries, making it easier to prioritize your tasks and manage your time.

Top 3 Features

1. Daily Planner

The daily planner is Week Plan’s core. This feature allows you to organize your daily tasks, whether personal or professional, providing a comprehensive view of your daily commitments. You can easily add, remove, or reschedule tasks based on priorities and workloads.

Organized tasks not only improve your overall workflow but also save immense time that would otherwise be consumed in organizing your tasks and identifying the currently scheduled ones.

2. Recurring Tasks

The recurring tasks feature is a true lifesaver for routine tasks or habits. Instead of adding the same task every day, week, or month, you can set it up once as a recurring task. This saves you time and ensures you always take advantage of your routines.

3. Pomodoro Timer

The Pomodoro Timer integrates the famous Pomodoro Technique, allowing you to work in focused sprints with regular breaks. This technique boosts productivity and prevents burnout, enabling you to manage your time more effectively.

Pros

  • Intuitive interface for easy navigation
  • Excellent integration with Google Calendar and Google Workspace
  • Daily, weekly, and monthly planner templates
  • Offers a balanced view of workloads
  • Pomodoro timer for efficient time management

Cons

  • No Free version available
  • Mobile apps could use some improvement

Supported Platforms

  • Android
  • iOS
  • Windows
  • MacOS

Pricing

  • Week Plan offers a 7-day free trial with each of its price plans.
  • Monthly Plan: $10.83
  • Yearly Plan: $104

Final Verdict

If you’re searching for an online planner that does more than manage your to-do lists, Week Plan might be your perfect match. Its impressive blend of features successfully addresses the most common issues of time management, providing a powerful tool for achieving your daily, weekly, and monthly goals.

2. Calendar

Calendar

Next in line is Calendar, an advanced online calendar planner. Its intuitive interface and innovative features like customized time slots and prevention of overlapping schedules stand out. The Calendar makes time planning and scheduling meetings seamless and efficient.

Top 3 Features

1. Customized Time Slots

This feature allows you to designate specific time slots for certain tasks or appointments, ensuring a balanced and organized schedule. It helps you separate your professional commitments from personal appointments, ensuring nothing falls through the cracks.

2. Prevention of Overlapping Schedules

Managing schedules manually has a high chances of ending up with overlapped meetings and task schedules. Reassigning time is a time-consuming and tedious task.

Calendar’s smart scheduling feature prevents overlapping of appointments and tasks. It warns you when there’s a potential scheduling conflict, saving you from double booking or over-committing yourself.

3. Calendar Analytics

The analytics feature of Calendar provides a bird’s-eye view of your schedule, showing you how you’re spending your time. It provides insights that can help you optimize your schedule and adopt efficient time management practices.

Pros

  • Smart scheduling prevents the overlapping of tasks
  • Integrated analytics provide valuable insights
  • Easy synchronization with Google Calendar
  • Calendar migration options for smooth transitions
  • User-friendly interface for a smooth experience

Cons

  • The mobile version could use some improvement
  • The initial setup might seem complicated for some
  • There is no app for Android devices which limits its reach for a wider customer base

Supported Platforms

  • Windows
  • MacOS
  • iOS

Pricing

The Calendar offers a free trial. Users can contact Sales for further inquiry about price plans.

Final Verdict

For those looking for an online calendar planner with the capability of customized time slots and advanced analytics, Calendar is an excellent choice. It offers features not commonly found in other planners, making it a standout tool for managing time effectively.

3. Dayviewer

Dayviewer

Dayviewer brings a fresh approach to online calendar planners, offering task and event planning features. What makes Dayviewer unique is its ability to share events and its reminder system, providing a more interactive and efficient way to manage your time.

Top 3 Features

1. Task and Event Planning

With Dayviewer, you can easily plan your tasks and events, get a visual planning tool to see your schedules, and make necessary real-time adjustments. This feature ensures that your tasks align with your available time, preventing any possible time crunches.

Task planning takes up a major chunk of time from your daily productive hours. Letting a reliable calendar planner do that for you is the quickest way to effectively manage your time.

2. Reminders

The reminder feature in Dayviewer makes sure you’re always in sync with your tasks and commitments. It sends notifications about your upcoming tasks, ensuring nothing slips off your radar.

3. Shareable Events

Dayviewer stands out with its feature of shareable events. You can share your calendar entries with others via a shareable link, ensuring everyone stays in sync. This is helpful for teams or family calendar sharing.

Pros

  • Allows easy planning of tasks and events
  • The reminder feature ensures no task is forgotten
  • Shareable events foster better coordination in teams
  • Offers a visually appealing calendar for events
  • Provides a separate calendar for personal tasks and team tasks

Cons

  • A bit of a learning curve for new users
  • Could offer more integrations
  • Absence of recurring tasks feature makes it difficult to copy repetitive tasks

Supported Platforms

Dayviewer is a web app, with its mobile version currently under development.

Pricing

  • Starter Plan: free
  • Pro Plan: $9 per month or $69 per year. Users can avail of a 7-day free trial.
  • Team Room Plan: this plan comes with a 14-day free trial.
    • $8 per member per month for up to 5 members
    • $6 per member per month for 6 - 20 members
    • $5 per member per month for 21 members or more.

Final Verdict

If you’re in search of an online calendar planner that allows you to share events with others, Dayviewer is an excellent choice. Its innovative features cater to personal and professional needs, making it a flexible tool for all your planning needs.

4. Bordio

Bordio

Bordio steps up the online calendar planner game with its unique planner and to-do list blend. It offers innovative features like a waiting list for unscheduled tasks and time estimations, making it a robust tool for effective time management.

Top 3 Features

1. Planner and To-do List

Bordio seamlessly combines a planner and a to-do list into a single platform. This feature provides an all-in-one view of your tasks, deadlines, and calendar entries, ensuring you stay on top of your to-dos.

2. Waiting List for Unscheduled Tasks

Bordio’s waiting list for unscheduled tasks is a handy feature that differentiates it from other online planners. This allows you to store tasks that still need to be scheduled, ensuring they don’t get lost or forgotten.

3. Time Estimations

The time estimations feature in Bordio assists you in gauging how much time each task will require. This aids in avoiding overloading your day with tasks and helps in maintaining balanced workloads.

Pros

  • Combines a planner and to-do list in one interface
  • The waiting list for unscheduled tasks prevents tasks from being overlooked
  • Time estimations assist in maintaining balanced workloads
  • Clean and intuitive interface
  • Offers a visual timeline for better task management

Cons

  • Lacks a mobile app
  • Limited integrations with other apps

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

Bordio is a free planner.

Final Verdict

For those looking for a straightforward yet feature-rich online calendar planner, Bordio is an excellent option. Its unique features, like a waiting list for unscheduled tasks and time estimations, make it a reliable tool for effectively managing your tasks and time.

5. Wrike

Wrike

Wrike is more than just an online calendar planner. As a comprehensive project management tool, it offers features such as tasks and sub-tasks, progress tracking, and time tracking, making it an excellent choice for teams and project managers.

Top 3 Features

1. Tasks and Sub-tasks

Wrike allows you to break down your projects into tasks and subtasks, making project management more manageable. Each task can be assigned to a teammate with a deadline and necessary details.

2. Progress Tracking

The progress tracking feature in Wrike gives you real-time updates on your tasks and projects. This helps you keep a tab on the project’s progress and address any bottlenecks on time.

3. Time Tracking

Wrike’s time-tracking feature lets you track the actual time spent on tasks. This feature is particularly beneficial for billing purposes, performance analysis, and managing your overall project timelines.

Pros

  • Offers robust project management features
  • Real-time progress tracking ensures the timely completion of projects
  • Time tracking feature aids in performance analysis
  • Allows managing individual tasks within a project
  • Provides customizable templates for various project management processes

Cons

  • A bit of a learning curve for new users
  • It might be too comprehensive for personal use
  • Poor customer support
  • While some users swear by its ease of use, others do not find it very intuitive and convenient

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

  • Free plan
  • Team: $9.8 per user per month
  • Business: $24.8 per user per month
  • To avail of the Enterprise or Pinnacle plans, users can contact the sales department

Final Verdict

Wrike is an excellent online calendar planner for teams and project managers who require a tool that offers robust project management features. Its combination of task and time management and real-time progress tracking makes it a comprehensive tool for effective project management.

6. Monday.com

Monday.com

Monday.com is a popular task management tool that blends the benefits of an online calendar planner with collaboration and automation features. This platform is perfect for those needing to manage a team or work collaboratively with others.

Top 3 Features

1. Task Management

Monday.com offers robust task management capabilities. You can assign tasks, set their due dates, and track progress, ensuring that nothing falls through the cracks.

2. Collaboration

Collaboration is a breeze with Monday.com. You can add comments with each task, share files, and even mention team members to discuss tasks within the platform. This feature keeps all your communication in a single source, eliminating the need for countless email threads.

3. Task Automation

Monday.com takes productivity a step further with its task automation feature. You can set up automation to assign tasks, send reminders, and even change the status of tasks based on predefined rules, saving you valuable time.

Pros

  • Comprehensive task management features
  • Collaboration tools simplify communication
  • Task automation saves time and eliminates manual work
  • Customizable workflows allow for flexibility in managing tasks
  • Offers a wide range of app integrations

Cons

  • It can be overwhelming for new users
  • High-cost plans for small teams
  • Advanced features require a learning curve

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

  • Free plan
  • Monthly Plans
    • Basic: $10 per sear per month
    • Standard: $12 per sear per month
    • Pro: $20 per sear per month
  • Yearly Plans
    • Basic: $8 per sear per month
    • Standard: $10 per sear per month
    • Pro: $16 per sear per month
  • Enterprise: Monday.com offers tailored plans for large teams and organizations.

Final Verdict

on Monday.com Monday.com is an excellent option for team tasks and collaboration. Its comprehensive task management features, collaboration, and automation tools make it a powerful choice for individual tasks and team projects.

7. Toggl Plan

Toggl Plan

Toggl Plan simplifies project planning and resource management. With features like project planning, resource planning, and task management, it is a go-to tool for those needing to manage projects and teams.

Top 3 Features

1. Project Planning

Toggl Plan’s project planning feature offers a bird’s-eye view of your projects, allowing you to plan and manage your tasks effectively. You can set timelines, assign tasks, and even add notes to tasks to stay organized.

2. Resource Planning

With Toggl Plan, you can effectively manage your team’s workload. The resource planning feature gives a clear overview of who is working on what and when making it easier to distribute tasks and manage resources.

3. Task Management

In addition to project planning, Toggl Plan also offers robust task management features. You can create tasks and assign them to team members, set deadlines, ensuring every task is completed on time.

Pros

  • Comprehensive project planning features
  • Resource planning aids in workload management
  • Robust task management capabilities
  • Intuitive drag-and-drop interface
  • Offers a timeline view for better project management

Cons

  • Lacks advanced reporting features
  • No in-built time tracking capabilities
  • Limited app integrations
  • Not available on mobile apps

Supported Platforms

  • Windows
  • MacOS

Pricing

  • Monthly Plans
    • Teams: $9 per user per month
    • Business: $15 per user per month
  • Yearly Plans
    • Teams: $8 per user per month
    • Business: $13.35 per user per month

Final Verdict

Toggl Plan is an excellent online planner for project planning and resource management. Its simple and intuitive interface and powerful project and task management features make it an ideal choice for managing your projects effectively.

8. RescueTime

RescueTime

RescueTime is an excellent online calendar planner designed to help you understand your daily habits and work patterns. It offers features to help you stay focused and maximize your time.

Top 3 Features

1. Focus Work Goal

RescueTime allows you to set a focus work goal for each day. This encourages you to work distraction-free, making your workdays more productive.

2. Insights to Promote Focus

With RescueTime, you can get insights into how and where you spend your time. It automatically tracks your time on different apps and websites, allowing you to understand where you might be wasting time and where you can improve.

3. Time Tracking

RescueTime offers automatic time tracking. It silently runs in the background and records your time on different activities, making it easier to manage your time effectively.

Pros

  • It helps increase focus and productivity
  • Provides valuable insights into work habits
  • Automatic time tracking eliminates the need for manual entries
  • Offers tools for blocking distracting websites
  • Provides detailed reports and insights

Cons

  • It can be a bit intrusive as it tracks all activities
  • No manual time entry options
  • The premium version might be expensive for some users

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

RescueTime offers customized plans for interested users

Final Verdict

RescueTime is a great tool for those wanting to improve their productivity and focus. Its automatic time-tracking feature and insights into your work habits helps you make the most of your time and work more efficiently.

9. Plaky

Plaky

Plaky is an online calendar planner that simplifies task management and progress tracking. It is an excellent tool for both personal use and team collaboration.

Top 3 Features

1. Task Management

Plaky offers robust task management capabilities. You can create tasks, assign them to team members, and set deadlines, ensuring every task is completed on time.

2. Collaboration

Collaboration is easy with Plaky. You can comment on tasks, share files, and collaborate with your team in real time.

3. Progress Tracking

Plaky allows you to track the progress of your jobs. You can view the status of each task, see how much work is left, and even get a visual representation of your project’s progress.

Pros

  • Robust task management features
  • Collaboration tools for team projects
  • Progress tracking helps stay on top of tasks
  • User-friendly interface
  • Offers task dependencies and subtasks

Cons

  • No integrated time tracking
  • Limited app integrations
  • It may not be suitable for complex projects

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

Play offers a free online planner

Final Verdict

 on Plaky Play is an excellent online calendar planner for task management and collaboration. Its easy-to-use interface and robust task management and progress tracking features make it a great choice for managing tasks and collaborating with teams.

10. ProofHub

ProofHub

ProofHub is an advanced online calendar planner ideal for businesses requiring a wide range of project and task management features. This all-in-one platform ensures streamlined collaboration and simplified task handling.

Top 3 Features

1. Project and Task Management

ProofHub allows you to manage your projects and tasks in one place. You can create tasks, assign them to team members, set deadlines, and track their progress, all within a single platform. This ensures efficiency and helps in maintaining a transparent workflow.

2. Task Views

This online planner provides multiple views of your tasks – List view, Board view, and Gantt chart view. These views allow you to organize your tasks to best suit your workflow.

3. Time Tracking

ProofHub provides an in-built time tracker for tracking the time spent on tasks. This helps you monitor your team’s productivity, bill your clients accurately, and manage your time efficiently.

Pros

  • Comprehensive project and task management
  • Multiple task views for increased efficiency
  • Built-in time tracker for precise time management
  • Collaboration tools for streamlined communication
  • Supports file sharing and proofing

Cons

  • Limited third-party integrations
  • The interface could be more intuitive

Supported Platforms

  • Windows
  • MacOS
  • Android
  • iOS

Pricing

  • Monthly Plans
    • Essential: $50 per month
    • Ultimate Control: $99 per month
  • Yearly Plans
    • Essential: $45 per month, billed annually
    • Ultimate Control: $89 per month, billed annually

Final Verdict

ProofHub offers an extensive range of features that cater to the needs of different business types and sizes. Its project and task management capabilities and time tracking and collaboration tools make it a robust platform for effective time management.

Despite the numerous options available for online calendar planners, Week Plan tops the list because it combines essential features like a daily planner, recurring tasks, and a Pomodoro timer. These features are tailored for efficient time management, ensuring Week Plan stands out in the market.

Best of the Best

  1. Week Plan: Its comprehensive features are tailored to address personal and professional time management needs to make it a top choice. Including a daily planner, recurring tasks, and a Pomodoro timer ensures efficiency and productivity.
  2. ProofHub: Offering a blend of project management, task management, and time tracking tools, ProofHub delivers a unique business platform. With multiple task views, it’s a robust tool for managing a team’s workflow.
  3. Monday.com: With an emphasis on collaboration and task automation, Monday.com provides a versatile platform for team productivity. Its features encourage efficient work habits and better task management.

Conclusion

Managing time effectively is crucial in today’s fast-paced world. With the right online calendar planner, you can keep track of your tasks, schedule your day, and make the most of your time. Among these ten must-try tools,

Week Plan stands out as a comprehensive solution beyond simple planning, offering a wide array of features to cater to your personal life and professional commitments. Try it out and take control of your time today!

Frequently Asked Questions (FAQs)

1. What are the key features to look for in an online calendar planner for effective management?

When choosing an online calendar planner, prioritize features such as multiple calendar views, reminders and notifications, task management, collaboration options, and integrations with other productivity tools.

2. How can an online calendar planner help with time management?

An online calendar planner helps you stay organized by providing a visual representation of your schedule, allowing you to allocate time for tasks, set reminders, and prioritize activities, resulting in better time management.

3. Can online calendar planners sync with mobile devices?

Yes, most online calendar planners offer synchronization with mobile devices, enabling you to access and update your schedule on the go, ensuring you stay organized regardless of your location.

4. Can online calendar planners handle recurring events and appointments?

Yes, most online calendar planners support recurring events and appointments, saving you time by automatically scheduling repetitive tasks and ensuring they are included in your regular planning.

5. How secure are online calendar planners in terms of data privacy?

Reputable online calendar planners prioritize data privacy and employ robust security measures to protect your information. Look for providers that offer encryption, secure servers, and comply with data protection regulations.

6. Are online calendar planners suitable for team collaboration?

Yes, many online calendar planners offer collaboration features, allowing teams to share calendars, assign tasks, set deadlines, and communicate within the platform, promoting effective teamwork and coordination.

7. Are there online calendar planners that offer cross-platform compatibility?

Yes, many online calendar planners are designed to work across different platforms and devices, including desktops, laptops, tablets, and smartphones, ensuring seamless access and synchronization.

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