Time management is one of the biggest challenges even for the most talented and motivated people.
It is a fact that the productivity levels vary from day to day, and modern tools that are supposed to help us work better and faster can be turned against us – think of all the time you lose checking your email every day or giving up to guilty pleasures like shopping online.
If you said yes, then a weekly planner like WeekPlan can be of great help. It is effective in helping you stay focused on your most important tasks, instead of showing you how much work you still need to do in a short time.
Here are 5 reasons why the best weekly planner will help you get things done on time and enjoy your daily activities more:
1. You Can Keep Track of All Responsibilities at Any Moment
A weekly planner can be accessed from any device, including your smartphone, and you can always check upcoming tasks without needing to carry your agenda with you.
With Weekly Planner, you don’t need to worry about what’s going on with the projects because you can instantly view the status of each and every project in the blink of an eye.
Do you feel like updating your schedule while commuting to work? No problem, you can have a look at all your tasks at any moment, from anywhere.
2. You Get Used to Focus on Important Activities
Do you feel like any activity on your schedule is urgent? It’s a common feeling, and this happens when you forget to prioritize activities by importance.
Sometimes, it becomes quite difficult to manage all the tasks of the day, and if you don’t have your priority tasks on top of the list, then it can seriously hurt your performance and productivity.
A good weekly task management software and planner will allow you to keep the most important activities visible at all times along with reminding you about them so you do not get busy in some other task and miss a more important one.
3. You Can Share Your Schedule with Other People
Explaining your daily plans to other people is not only annoying but also time-consuming.
Using a weekly planner, you don’t have to share important data manually with every member because you get the flexibility to share it among the entire team rapidly.
The best weekly planners include team features that allow your family, friends or co-workers to have access to your schedule or a part of it (in case you need privacy) and make it easier to find a moment when you can spend time with them or collaborate.
4. You’ll Increase Your Productivity
Productivity is quite necessary if you want to hit the deadlines of the projects because if you lack productivity then you won’t be able to finish your target on time.
According to some grim statistics, only 45% of the time people spend at work is actually used for completing primary job duties.
It clearly shows how much time employees waste in only their main job.
A reminder from your weekly planner will help you avoid procrastination at work and you will certainly stop wasting your valuable time, by investing it in being productive.
5. You’ll have a Feeling of Accomplishment
The feeling of accomplishment after completing all the tasks by the end of the week does not only satisfy you but keeps you motivated towards work. It boosts your interest at work so that you can accomplish any complicated task with ease.
Each time you cross out an activity in your weekly planner or mark it as complete, you’ll feel closer to attaining your goals and get a sense of achievement.
It’s a well-known fact that you enjoy your leisure time more when you know you’ve done your job!
6. Weekly Planner Keeps your Essential Data Safe
When you work on too many projects at a time, it gets quite difficult to manage the data of every project like files, login credentials, etc. With a weekly planner, you can save all of them in a single place.
It not only helps you to keep away from writing everything on paper and taking care of them but also ensures that you have organized data of each project that can be accessed whenever required.
7. Weekly Planner Eases Task Delegation Process
Delegating tasks with perfection is important to finish projects that need to be done at a specified time. If you delegate a task to a person who doesn’t have sufficient skills to finish these tasks, then it can cost you a lot.
To avoid these sorts of issues, the weekly planner is the best solution. It makes the task delegation process quite straightforward because you can see the task calendar of each employee to understand which tasks fit the best to which employee.
8. You can Track Time Spent on Each Task
When you have an exact idea regarding how much time your team spends on a project, then it becomes easy for you to estimate the cost of projects. Time tracking also helps you to keep your employees away from slacking off because they know that they are being monitored.
Weekly planner provides this outstanding benefit so that you can not only view the job status of employees at a glance but also can identify the area for improvements if required.
9. Makes you Stress-Free
Stress can easily kill the productivity of your employees. When employees have too much on their plates, then it becomes extremely difficult for them to finish all of them because of the hectic schedule.
Using Weekly Planner, you can view the task sheet of all the employees to ensure that the work is divided properly among employees so that nobody feels stress at work due to the workload.
10. Provides More Time for Creative Things
If you don’t have an organized work calendar, then taking time out for other important activities becomes a dream. That’s why it is essential to utilize a platform that helps you organize your entire weekly tasks to it.
Using Weekly Planner, you work according to the planned working schedule which helps you divide your time efficiently among all your tasks. It enables you to complete tasks within time so that you can have free time for other creative things that you like the most.
11. Enables you to Break Large Projects into Small Tasks
Have you ever noticed how hard it is to brief employees about massive and complex projects?
The main cause of this challenge is that they have too many tasks associated with them which are not easy to describe at one time. For that, you need a system where you can place all these projects in terms of small tasks to make them easy to understand.
Weekly planners provide you this capability. They allow you to create different subtasks along with your main task so that your team members can understand the requirement of the project effortlessly.
12. Helps you to View Weekly Targets Together
When you know your entire weekly tasks before starting of the week, then you have enough time to plan them the best way. It gives you the freedom to schedule your tasks in such a way that you can accomplish them on time.
According to a study conducted by the Dominican University of California, writing all your goals helps to achieve them more successfully. So, if you make use of weekly planner to write all your weekly goals then the probability of accomplishing them will be much higher.
13. Gives You the Facility of Visible HITs (High Impact Tasks)
If you have a massive list of tasks to work on and you have no idea about which tasks come under high impact task, then there is a huge chance to get lost in your task sheet and miss the HITs that are assigned to you.
The best possible way to handle these troubles is to utilize weekly planners because they allow you to place all your HITs together so that you don’t have to worry about remembering them the whole day.
14. Allows you to See Entire Team Task within Seconds
Do you want to track which tasks each of your employees is assigned, but have no idea regarding how to get familiar with that without asking every person?
It is one of the challenging things for the business to identify which group is working on which project because there are a lot of projects to manage at the same time.
To resolve these types of problems, Weekly Planner is an excellent option because they offer the task calendar feature in which all the tasks of each employee are mentioned in detail.
15. Enables you to Manage Recurring Tasks Automatically
Repeating tasks are basically a list of tasks that recur after a certain period of time. They can kill too much time if you have to work on creating these every time. If you start using a weekly planner, then you don’t need to invest your time in recurring tasks because they allow you to set these tasks automatically.
These planners allow you to edit and delete them whenever you want. You can also place a suitable due date around these recurring tasks so that they recur at the desired time.
16. Helps you to Quickly Spot Overdue Tasks.
Sometimes, the tasks that remain undone gets missed out because you get busy with other activities. Highlighting all of them and acknowledging them to the right person is not less than a headache for the business.
To make this job easy, Weekly Planner is an ideal choice. It makes all the overdue tasks visible so that you can identify them in a flash.
17. Makes Collaboration between Remote Employees Easy
Many businesses have remote employees to overcome their workload. But, the real problem with these employees is to accurately monitor if they are doing their job the right way because if they are unable to deliver the work on time, then the business has to suffer a lot.
To manage these distresses, a weekly planner is an outstanding preference because they not only track the work that remote employees do but also enables you to communicate with them effectively regarding any necessary updates in real-time.
18. Enables you to Improve Customer Satisfaction
With a weekly planner, your team can complete all the projects on time and under budget because they have all the things clear in their minds which help them accomplish tasks easily.
When things get done according to the plan as discussed with the customer, then your clients feel happy. It can also bring more revenue and growth to your business.
19. Helps to Improve Your Workflow
When you work with too many clients, then you have to divide your time effectively around every project because if you spend a lot of time on one project and give less time to others, then you can’t give equal attention to all projects.
Weekly planner provides you all these insights so that you can plan things strategically and reach all your targets with ease. It enables you to develop an excellent workflow using which you can assign the right time to each project.
20. Helps you Integrate with Your Preferred Tools
In many organizations, they use different tools to keep their important files and data. It looks quite time-consuming if they have to login every tool to retrieve that data.
To deal with this concern, a weekly planner provides you the facility to integrate with these tools so that you don’t have to invest time going these tools one by one for searching the required data. It not only saves time that wastes on useless stuff but also helps the employee to finish tasks rapidly because they have all the key information in their hands. It keeps you stay in sync at all times, automatically.
In this advanced world where technology is almost everywhere around us, a weekly planner is not less than a breath of fresh air. Many of us plan their day but what happens is that they easily forget almost half of the things that they wanted to accomplish.
Keeping all that in mind, you can’t deny the significance of weekly planners because they help to plan and organize your tasks in advance to a single place so that you don’t forget them.