What’s the antidote to a disorganized life?
Most people would promptly answer: organization and planning. Defined as the state of ‘being on top of everything’, the organization solution is pretty easy to declare.
However, it is nowhere near easy to achieve it. If you are wondering why exactly we think planning isn’t all that straightforward for most people, let us explain our reasons.
When it comes to planning, most individuals still follow outdated routines handed down to them from older generations like so many relics of the past.
You know, post-its, to-do lists, and the like. Some undertake minor upgrades to the old planning routine - for instance, they may set reminders for important tasks, use color coding in its rudimentary form to keep track or jot down their daily tasks in the form of a handwritten list.
They do so with hopes that this system would help them track due dates of critical projects, maintain optimal work efficiency in their daily schedule and achieve their milestones.
To people who fit the description above—we hate to break it to you, folks, but a basic system for planning such as the one described above simply won’t cut it in today’s fast-paced world.
When you have a lot to juggle every day - including your work, personal and social life - it is only right to switch to modern modes of time management and organization. In other words, start using planning apps!
If you don’t know what a planning app is, how it works and what benefits it can offer you, let’s start by exploring these questions in detail.
What is a Planner App?
As the name suggests, a planner app helps you plan – but like a pro so you stay on top of your work at all times. The best planning apps use methodical systems to help you prioritize tasks, stay organized and meet deadlines.
Most of these apps come incorporated with proven productivity tools like a kanban board, calendar integrations, and reminder alerts. They help you sort out your work, track deadlines, and finish projects – all with minimal manual work and mostly through automation.
And that’s very important because, according to research, using AI-based systems to decrease manual work can lift productivity.
You can use planner apps for a variety of purposes, including but not limited to task management, daily planning, long-term goal-setting, and team management.
You can use them also for scheduling tasks as one of the key features of such apps is adding team members to the dashboard of a planning app.
Another plus point is that a lot of these apps come with a free version - this means you can start using it for free, explore what value it adds to your daily routine, and then decide whether or not to invest in pricier, advanced plans.
When you finally begin looking for them, you will find countless planning apps in the market. With the many choices available on hand, you might just feel overwhelmed.
To ease your search and point you in the right direction, we have put together a list of the five best planning apps in the market. We will present a quick analysis of each to help you make an informed decision.
Let’s start exploring the five best planner apps now!
Top 5 Planner Apps
Here are our top 5 picks of the best planner apps;
1. Week Plan
Week Plan is a multi-dimensional planning tool to amp up your productivity level like never before. Whether you are looking to get ahead in your daily scheduling, project prioritization, weekly or monthly planning, or long-term goals – WeekPlan caters to all your needs.
A unique aspect of WeekPlan is that it has employed the framework of powerful productivity techniques to build its various planners.
For instance, it uses the Pomodoro timer to sharpen your focus and power your efficiency. It also uses the Eisenhower Matrix to help you categorize and prioritize your tasks according to the level of their importance and urgency.
In case you are wondering what an Eisenhower Matrix is – well, named after the 34th President of the United States, it is a productivity tip that sorts your tasks into four categories: important and urgent; urgent but not important; important but not urgent; neither important nor urgent. It is a simple but effective strategy to stay on top of your work at all times.
You can certainly rely on Week Plan to make the most of your time and accomplish your milestones. It is also quite affordable, costing $10.83 for a month’s use and a total of $104 for a yearly subscription.
One of the more well-known apps in the market, Todoist is an organization tool that helps you make to-do lists (as the name suggests!) – only they are digital.
The upshot is that you can create as many lists on your app as you want, create subtasks within a particular list, add notes as well as set deadlines for them.
For this reason, it is convenient to use Todoist not just for sorting out your work but also for managing projects with strict timelines.
If you are looking for a daily planner app, Todoist might come in handy. All you will have to do is create a project and start adding your daily task list to it. Set the date in place and begin working.
With clear lists defined and in front of you, it becomes infinitely easier to keep track of everything you are supposed to finish before the day ends.
As far as pricing is concerned, Todoist is pretty convenient because it comes with a free version. Advanced plans include Pro - priced at $4 per month - and Business - priced at $6 (both rates apply if you take out a yearly subscription)
Marketed mostly as project management software, you can count on Trello to manage and plan your work days. Use this tool if you collaborate with your team members on daily tasks and want to streamline your workflow.
We say that because Trello has some nifty features that help you delegate work, maintain complete visibility over their progress, and track their due dates as well without any complications.
A prominent aspect of Trello is that it uses the kanban board to help you visualize your work. You can create boards on your dashboard.
Under each board, you can create multiple cards (for different projects) and add lists as well. Other functionalities such as setting the due date of each project and adding labels and color codes are also available.
Also, you can integrate it with your Microsoft Outlook account - simply sign up using it - and the app will deliver each relevant notification to your mailbox so you don’t miss anything.
A full-fledged task management app, Trello is still pretty affordable for every kind of user – whether a freelancer or small business owner. It has a completely free version and as you upgrade, you will find plans at $5 / month, $10 / month, and $17.50 / month.
4. Google Calendar
There is nothing quite like a calendar to keep you on track, right? Well, that’s why we recommend using Google Calendar as a daily planning app.
It is quite easy to use as well because you don’t need to download an app or sign up anywhere. Just use your Google ID and begin using this very helpful function to organize your work days.
Like most people, you can use Google Calendar to schedule your meetings. With the meeting added to your calendar, you will never miss anything important or worse, run into scheduling conflicts.
Importantly, you can share the meeting and event invites with multiple team members for seamless communication and collaboration.
When it comes to pricing, anyone with a Google ID can access the free version of Google Calendar without paying anything. The Business version, however, comes at $5 per month. Before purchasing the plan, you can use its 30-day free trial to familiarize yourself with it.
5. Toggl Plan
Toggl Plan is a planning app for larger teams – so try it out if you run a large business and need to work in collaboration daily. Much like Trello, Toggl Plan also offers a visual dashboard to help you track the daily schedule of your team members.
You have a calendar view available on your dashboard and you can simply drag and drop tasks and create project timelines easily.
A useful feature that Toggl Plan offers is its color-coded milestones. You can mark your milestones and view them on the timeline. You can also share critical milestones.
In addition, for each task you create, you can collaborate with team members by adding comments, attacking files, and creating checklists.
Since it comes with integrations of Google Calendar and Microsoft Outlook, you can also receive updates and notifications about projects directly in your mailbox.
Toggl Plan has three offers for users: a free version for individual use, $9 / month for teams, and $15 / month for businesses.
Are you yet sold on the idea of getting a planner app?
We hope you are! Because, as we explained, a planner app only restores order to the chaos of your daily schedule. With a strong planning app in your hands, you would no longer have to worry about forgetting projects or running behind deadlines.
These tools are designed with modern-day users in mind - with their needs for greater productivity and efficiency taken into consideration. Furthermore, they also incorporate automation into their systems which means you get to save precious time and effort.
We urge you to explore the tools we have shared with you above. They are easy to use, effective, and also quite affordable. Don’t hesitate to try them out as their effectiveness will only become clear to you once you have familiarized yourself with their features. If you have got any questions, feel free to reach out to WeekPlan.
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