Time management principles

WEEK PLAN implements the best of the wisdom of the latest time management literature.

Weekly perspective. I believe a weekly perspective enables me to better prepare ahead of time.

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Weekly goals. I believe weekly goals help me focus on big enough chunks of work to see real progress and help me not lose focus.

Balance. I believe that trying to have at least one week goal per role helps me stay balanced.

Stress free productivity. I believe that listing every single thing I need to do or might want to do in the Someday list is very important. It helps me feel less stressed because my mind stops reminding me about these tasks.

Unified management. I believe work and personal life are better managed together from a task management point of view.

Importance. I believe that I should thrive to spend more time in areas that matter. When I add a new task in my system, I ask myself: “is it urgent?” “is it important to me?” and mark them accordingly using the Quadrant suffixes (! 2! 3!).

Action-ability. I believe that a task must be actionable. Instead of writing “Book doctor appointment”, I write the next action I have to take to make this happen, like “Find doctor’s phone number to book an appointment”. This simple tweak dramatically reduces procrastination.

Self-reflection. I believe self-reflection helps me stay aware of how I run my life. Every day WEEK PLAN sends me an email with a different question about my week. I found that these little questions help me find something to reflect on. I can simply reply to these emails to get my entry in my WEEK PLAN Journal.

Go to WEEK PLAN to start applying these principles.

  • Jesus Caceres

    Please provide more info about the additional benefits of the paid service. Thanks

    • aymeric

      Although I replied to you via email, I am posting the answer here too.

      Benefits you get by upgrading to PRO:

      – Integrate with 150+ web services (via http://Zapier.com)
      – Receive the coaching email daily
      – Set recurring (weekly) tasks
      – Add more task lists
      – Synchronize with Google Tasks

      • I don’t receive the coaching email daily 🙁 Can you help me fix this?

      • Alexio

        Does Zapier support automatically adding events from Week Plan to Google calender and vice versa?

        • Yes, but instead of using Zapier, you should use our own integration with google calendar (accessible within workspace settings.

  • Alexio

    I love the week structure and way to organize goals into the week and store them over time in the parking lot, but I will have a lot of meetings that are organized on a time schedule, and It is tedious to click “edit” then use the scroll bar to select the time frame of the meeting… It would be perfect if I could just type “meeting with client 2:30-3:30pm” and it would automatically add it at that point in the daily timeline (google calendar does this). Also the daily timeline from the 7 Habits version of the weekly planner is appealing because it can help organize at what time I plan to get things done in the day, so I can see windows of time for me to schedule other meetings that come up. I cant find this feature in week-plan. Am I missing it?

    • You can already use this notation in weekplan “meeting with client 2:30pm-3:30pm”. We are about to publish an autosort feature that will sort tasks by time, and if you drop a task after a task with a time, it will automatically set a start time and duration of 30 min (which you can edit)

      • Alexio

        Okay that task sorting by time would be a HUGE plus. I have been using the time notation this past day but there is a glitch sometimes. when I write “Meeting 12:00-12:30” it will appear as “meeting” but no time interval will be set (other times the interval did set though… Also it appears to only work in 24h time instead of AM PM. “meeting 12:30-2:00pm” appears as “meeting Pm” and sometimes the time interval will work.

        • Thanks for the bug report. The fix is ready and will be deployed this week.