Simple Google Calendar synchronization can be set if you upgrade your WeekPlan account to PRO. This is a little tutorial to show you how to see all the tasks you create inside WeekPlan in Google Calendar.

1. Create a Zapier.com account

Zapier is a third party product that WeekPlan uses to connect to 100s of other services.

Simply fill in the form here: https://zapier.com/app/signup

2. Once you are logged in, click on the “Create a Zap” button:

Create new Zap

3. Select Week Plan as the Trigger Service, and Google Calendar as the Action Service, like so:

Pick your Trigger and Action

In the “When this happens” field, pick “New Task” to notify Zapier when a new task is created in WeekPlan.

In the “Do this” field, pick “New Detailed Event”.

When ready, click Continue.

4. You will then be asked to enter your WeekPlan account.

Select a WeekPlan account

A dialog box should open to ask you to fill in your WeekPlan credentials:

Enter your WeekPlan credentials

Note: You can get your Api Key here: https://app.weekplan.net/#view=AccountSettings

Data synchronization box

Click “Continue” when you are done.

5. You will then be asked to select your Google Calendar account:

Select a Google Calendar account

The procedure should be fairly straight forward so I won’t go in the details.

6. Next, you will be asked to select which workspace you want to synchronize:

 Pick a workspace

7. And finally, you will be asked to map the fields from WeekPlan into the Google Calendar fields.

Let me show you how to do it.

First you choose the calendar you want the WeekPlan tasks to appear into. Next you want to map the Text and the Notes fields like so: (click on the blue weekplan icon to pick a field)

Map the fields

Then for Start Date & Time, and End Date & Time, make sure you pick the right fields:

Map the fields

 

UPDATE 12AUG14: Don’t forget to tell Google Calendar which events are all day events:

All day events field

8. That’s it! Zapier allows you test your new Zap by clicking the Send button. If everything is ok, you should see your task in your Google Calendar.

Try out your Zap

 

If you want to receive the events you create inside Google Calendar in WeekPlan, you need to create another zap and do the procedure again but using Google Calendar as the Trigger service and WeekPlan as the Action service. If you have any question, please leave a comment on this page and we will come back to you.

  • Abbie

    Awesome help Aymeric, thanks for posting this and making the date/time sync with these programs!

    • http://aymeric.gaurat.net Aymeric

      You are welcome :)

  • Jenni Pertuset

    Thanks for this. I can’t quite figure out how to get existing events on gcal into week plan. I was able to get a couple of events from one day linked, but not everything from that day, for example. Could you offer any guidance?

  • Varsha Venkatasubramanian

    do I need weekplan pro to sync with google calendar?

    • http://aymeric.gaurat.net Aymeric

      Yes, this is part of the PRO plan.

      • Varsha Venkatasubramanian

        hey for some reason the delete button for a task doesn’t work on my tablet (samsung 10.1) has anyone else had this problem

        • http://aymeric.gaurat.net Aymeric

          Yes, I am trying to find a Android device I can test on. People have been complaining about the app lately. Sorry about that :(

  • Richard Lamers

    Thanks for the description. It works: I´m receiving the new events made in google calender in WeekPlan, but in the wrong quadrant an with the wrong title. It ist not possible to use the title of the event. Any idea?

    • http://aymeric.gaurat.net Aymeric

      It is not clear what you mean. Could you please send me a screenshot to illustrate the issue? Let’s continue the discussion by email ([email protected])

  • Richard Lamers

    One problem is solved: The title refers to the field “summary” in google calendar.